Details

Full-time Temporary (up to December 31, 2026, with possibility of extension)—Recruitment #26-160 (CUPE) REPOST

- Number of vacancy: 1 (Existing Vacancy)
- Division: Health Promotion and Vaccine Preventable Diseases
- Location: Main office, 1300 Paris Street, Sudbury
- Work Location Arrangement: Partial On-site – the position requires a combination of regular on-site and remote work. Reasons and schedules can vary, but workers attend on-site regularly (for example, each week).
- Salary: $27.05- $30.97 per hour (as per CUPE collective agreement)

Position summary:

We are currently seeking a highly motivated health professional to contribute to our organizational mission of working with our communities to promote and protect health and prevent disease. Reporting to the Administrative Assistant, the Program Assistant provides administrative and programmatic support across multiple programs within the Health Promotion and Vaccine Preventable Diseases Division, contributing to the effective operation and coordination of division-wide initiatives. This role requires strong organizational skills, adaptability, and the ability to manage competing priorities in a fast-paced, collaborative environment. In addition to the responsibilities outlined above, you will have consistent assignments that support the ongoing success of the divisional programs*.*

The Program Assistant role includes applied graphic design responsibilities, requiring proficiency in professional design software and the ability to create and manage accessible visual and promotional materials in support of program delivery.

Responsibilities:

- Provides administrative and design support to the team/program in activities related to the accomplishment of the Ontario Public Health Standards.
- Applies corporate standards, policies and procedures to ensure consistency in documents developed and issued to the public and to ensure legislative requirements are met.
- Develops and executes creative, targeted, on-message design concepts for a wide range of media to meet the organizational requirements.
- Facilitates and completes all logistics for program related media in consultation with the team (i.e. file preparation, obtaining quotes and purchasing costs, writing purchase orders, booking time slots,



coordinating the internal communication approval processes to ensure timelines are met).
- Develops and maintains various program and team resources and promotional materials by designing, updating, proofreading, publishing and reordering materials, in collaboration with appropriate staff as required.
- Assists with event planning activities as needed.
- Generates and maintains distribution lists (including community contacts) event calendars, team bookings, and resource directories to support program delivery.
- Stocks, maintains and keeps accurate inventory of supplies, equipment and program resources. Initiates process for team review to ensure supplies, equipment maintained in storage are kept up to date.
- In consultation with the DAA/AA/Program Manager, follows the procedures for training, auditing and tracking records. As record steward, provide site maintenance and records management support as required.
- Attends and actively participates in team meetings/program planning, and training sessions.
- Provides back-up coverage, per established practice, for other program assistants as required.
- Participates in the orientation of staff, students, volunteers and others as may be required for the position.
- Conducts assignments in a fiscally responsible fashion.

Requirements:

- Post-secondary (2 years) diploma and training in graphic design, marketing, public relations or related field or equivalent years education, training and work experience.
- Two years related experience.
- Demonstrated advanced proficiency in computer software application(s). This could include, but not limited to, Adobe Creative Cloud (InDesign, Illustrator, Photoshop, Acrobat Pro), WordPress (HTML), Microsoft Office, SharePoint.
- Strong conceptual thinking and attention to detail.
- Well-developed oral and written communication skills.
- Highly developed organizational,



and time management skills.
- Demonstrated skills to work with interdisciplinary teams, community agencies, coalitions and partners.
- Ability to work independently and collaboratively as a team member.
- Advanced oral and written proficiency in English is required.
- Advanced oral and written proficiency in French is an asset.
- Maintains current Ontario driver’s license and has access to a reliable vehicle with agency required insurance in order to fulfill position requirements.

Why work at Public Health?

Learn more about why you might want to work for us! Learn about our benefits, pension plan, wellness, flexible and inclusive work environment, and more.

Send resumés with cover letter to:

Human Resources, Corporate Services Division Public Health Sudbury & Districts

1300 Paris Street, Sudbury, ON P3E 3A3

Email: [email protected]

Please include the recruitment number in the subject line.

Please include your cover letter and resumé in one PDF or Word document.

Application deadline

The posting will remain open until filled. We wish to thank all applicants for their interest in this position; however, only those invited for an interview will be contacted.

Accessibility and inclusivity

Public Health Sudbury & Districts is committed to creating an accessible, inclusive, and diverse workforce. We welcome applications from all qualified individuals, including Indigenous people, persons with disabilities, and persons of any race, sexual orientation, gender identity and expression.

Eligibility

To be considered for this position, applicants must be legally eligible to work in Canada. Applications must include a WES/ICAS evaluation if degrees or diplomas were earned outside of Canada. Applications submitted without a WES/ICAS document will not be considered.

Accommodations

If contacted for an interview, and you require accommodation, please notify us by emailing [email protected] or calling (phone hidden), ext. 570. We will work with you to meet your needs.

Use of artificial intelligence

Please note that the Microsoft Dictate tool or similar artificial intelligence technology might be used during the interview process to help document candidate responses.

📌 Program Assistant (Greater Sudbury)
🏢 Public Health Sudbury u0026 Districts
📍 Greater Sudbury