Date Posted: 08/19/2026

Req ID: 49908

Faculty/Division: Temerty Faculty of Medicine

Department: Department of Family & Community Medicine

Campus: St. George (Downtown Toronto)

Position Number: 00059882

Existing Vacancy: Yes

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The Department of Family and Community Medicine (DFCM) is recognized internationally for its clinical, educational and research excellence. Our faculty are clinical and academic leaders who are breaking new ground on issues ranging from inner city health, addiction medicine, global health, palliative care, immigrant and indigenous health, and far more.

As the Academic Promotions and Projects Coordinator, you will support the administration of academic appointment and promotion processes and contribute to a range of departmental projects, events, and outreach activities. You will coordinate documentation, meetings, workshops, and stakeholder communications while applying established standards and maintaining accurate and complete records. Through this work, you will help ensure that key academic processes and departmental initiatives are delivered effectively and consistently.

Your responsibilities will include:

Administering academic appointment and promotion activities by applying established standards and rules, tracking applicant files, and collecting and verifying required documentation

Preparing routine documents and correspondence, proofing and posting recruitment advertisements, and uploading digitized documents to the online recruitment system

Coordinating meeting schedules, agendas, materials, action items, and follow-up activities, and liaising between departments and other internal and external contacts

Facilitating educational workshops, seminars, and focus group meetings to determine client needs

Determining logistical details for events and programming, including arranging catering, booking audio-visual or computer equipment, and handling event expenses and minor purchases

Coordinating promotional and outreach materials, developing and implementing targeted outreach initiatives, and strengthening relationships with stakeholders and strategic partners





Directing the activities of a single ongoing staff-appointed employee

Essential Qualifications:

Bachelor's Degree or an acceptable combination of education and experience

Minimum five (5) years of related administrative experience in a university, university hospital, or similarly complex environment

Demonstrated experience administering academic appointment and promotion activities, including tracking applicant files and collecting, reviewing, and verifying documentation

Demonstrated experience applying established standards and interpreting rules, policies, regulations, and guidelines

Experience preparing routine documents and correspondence, proofing and posting recruitment advertisements, and maintaining information on digital platforms

Demonstrated experience coordinating meeting schedules, agendas, materials, action items, and follow-up activities

Demonstrated experience facilitating educational workshops, seminars, and focus group meetings and coordinating related event or program logistics

Experience coordinating the preparation and distribution of promotional and outreach materials and developing and implementing targeted outreach initiatives

Experience formatting and disseminating data reports

Experience directing the activities of staff

Strong proficiency with MS Office, digital platforms, and online recruitment systems

Effective written, verbal, and interpersonal communication skills, with the ability to provide explicit explanations and build cooperative working relationships

Strong organizational, coordination, and time-management skills, with the ability to manage competing and simultaneous deadlines

Ability to handle sensitive and confidential information with discretion and maintain a high level of accuracy and attention to detail To be successful in this role you will be:

Communicator

Cooperative

Meticulous

Multi-tasker

Organized

Closing Date: 08/28/2026, 11:59PM ET

Employee Group: USW

Appointment Type: Budget - Continuing

Schedule: Full-Time

Pay Scale Group & Hiring Zone:

USW Pay Band 12 - $81,312.



with an annual step progression to a maximum of $103,986. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Administrative / Managerial

Recruiter: Sana J Mahmood

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.

Diversity Statement The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [email protected].

Job Segment: Rehabilitation, Audio Visual, Equity, Palliative, Healthcare, Creative, Finance, Research

📌 Academic Promotions and Projects Coordinator (Toronto)
🏢 University of Toronto
📍 Toronto