As a global leader in student-managed learning opportunities, we are committed to developing leaders at Lakeland College. It’s something we excel at because of our exceptional team. Their passion and commitment to academic excellence, innovation and achievement is what sets Lakeland apart, as an educator and an employer. Join our team and be part of helping our students take the lead not only into the future, but today.

We’re looking for an Administrative Assistant to the Director to join our Marketing, Enrolment, and Donor Relations team, a key role that helps keep our people, processes, and workplace running smoothly.

The Administrative Assistant provides administrative, budget, and project management support to ensure the effective operation of the department. This role serves as a key liaison with internal and external stakeholders and handles confidential institutional and staff information with professionalism and discretion.

This position also supports project planning, SharePoint administration, reporting, and templated graphic design projects.

This position will require travel between Vermilion and Lloydminster campus.

Key Responsibilities

Administrative Support

- Manage the Director’s calendar, email and meeting schedules
- Coordinate departmental and cross-functional meetings
- Prepare agendas, meeting minutes, reports, dashboards and presentations
- Handle confidential documents and sensitive information
- Coordinate travel arrangements and expense reconciliations
- Assist with contracts, gift agreements and budget tracking
- Support special projects and departmental initiatives

Systems & Project Support

- Maintain and support departmental systems, including SharePoint, HubSpot, FRED and SurveyMonkey
- Assist with HubSpot projects and reporting
- Create and maintain dashboards and reports




- Support project planning tools and departmental workflows
- Coordinate resources, timelines and meetings for marketing and donor-related projects

Departmental Coordination

- Support department events and activities
- Coordinate promotional materials and office supplies
- Process purchasing and expense claims
- Review and update departmental procedures
- Support departmental reporting and committee participation

Job Requirements

- Minimum 2-year college diploma, preference may be given to candidates with additional post-secondary education or related training
- 3-5 years of related administrative experience
- Experience supporting senior leaders is preferred
- Experience in a post-secondary environment is considered an asset
- Experience working with reporting, budgets and financial processes is considered an asset
- Familiarity with Microsoft Office Applications, SharePoint, PeopleSoft, HubSpot and Raiser’s Edge is considered an asset
- Exceptional organizational and time-management skills
- Strong interpersonal and communication abilities
- Ability to manage multiple priorities in a fast-paced environment
- Strong attention to detail and professionalism
- Ability to maintain confidentiality and exercise sound judgment

- Valid driver’s license required

Additional Information

This is an AUPE Full-time Permanent position, with a salary range of $51,748 to $65,213/annum. This position is based at the Vermilion campus. We’ll begin reviewing applications the week of September 7, 2026, and will continue until the position is filled. All resumes are to be submitted electronically on our website www.lakelandcollege.ca

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. If suitable Canadian citizens or permanent residents cannot be found, other individuals will be considered. Those selected for an interview will be contacted.

📌 Administrative Assistant to Director, Marketing & Enrolment (Vermilion)
🏢 Lakeland College
📍 Vermilion