The Department of Chemistry invites applications for the position of Administrative Assistant. This position provides a wide variety of administrative support services to the Department of Chemistry. This is a fast-paced, multitasking environment with a high volume of traffic. The successful candidate will be approachable, adaptable, and possess a high degree of initiative. This is an 18-month term position.

RESPONSIBILITIES:

- Provide administrative support to a complex and growing department

- Manage departmental office; maintain files; track recurring deadlines

- Review and revise departmental website as needed in collaboration with the Chair

- Liaise with academic and support departments across campus

- Organize meetings, prepare agendas, take and distribute minutes, book rooms.

- Manage schedules and appointments; book travel and prepare itineraries

- Track budget, purchase equipment and supplies, maintain petty cash

- Answer student inquiries with respect to admissions, course offerings,



and timetable

- Assist Chair in advising students

- Prepare paperwork for faculty, staff and student hires; manage sessional roster

- Coordinate student evaluations of teaching

- Maintain email correspondence folders and distribution lists

- Other duties as assigned

QUALIFICATIONS:

- Post-secondary education in an administration assistant program with two years related experience, or an equivalent combination of training and experience

- Comprehensive knowledge and skills in word processing, email, internet searching, database management and spreadsheets

- Excellent interpersonal and organizational skills

- Robust oral and written communication skills

- Ability to work independently and prioritize tasks in a fast-paced environment

- Knowledge of UPEI and its operations would be an asset

📌 ADS Level 5 - Administrative Assistant - Department of Chemistry - Faculty of Science (Charlottetown)
🏢 University of Prince Edward Island
📍 Charlottetown