Automotive Deal Administrator

Meadowvale Toyota | Mississauga, ON

Toyotoshi Group Canada is looking for an Automotive Deal Administrator to expand our team!

If you are organized, detail-oriented, and looking for your next challenge in the automotive industry, this opportunity may be for you. We are seeking a motivated professional with dealership experience who thrives in a fast-paced environment and takes pride in accuracy, compliance, and exceptional teamwork.

Toyotoshi Group Canada entered the Canadian automotive market over 20 years ago. Today, we operate five dealerships across Ontario and Quebec and remain committed to serving our communities through exceptional customer service. Our core values of Trust, Care, and Grow continue to be the foundation of our organization and the strength of our people.

This is a full-time, onsite position based at Meadowvale Toyota. The successful candidate will work Monday to Friday, 7:30 a.m. to 4:00 p.m. This is an existing vacancy we are looking to fill immediately.

About the Role

As an Automotive Deal Administrator, you will play a key role in ensuring vehicle sales transactions are processed accurately, efficiently, and in compliance with dealership, manufacturer, Ministry, and OMVIC requirements. Working closely with the Sales, Finance, and Accounting teams, you will help maintain the integrity of our deal processing and accounting functions.

Responsibilities

- Process and post current, used, and wholesale vehicle deals for our Ontario dealerships.
- Review deals for accuracy, completeness,



and compliance with internal policies, manufacturer programs, Ministry regulations, and OMVIC requirements.
- Liaise with manufacturers and submit required documentation.
- Assess deal eligibility for sales commission calculations.
- Maintain accurate vehicle and customer records within the dealership management system.
- Manage deposits, journal entries, and reconciliations.
- Reconcile accounting schedules and ensure timely resolution of discrepancies.
- Ensure proper tax treatment, including HST and PST where applicable.
- Support the Sales, Finance, and Accounting teams with administrative and reporting requirements.
- Maintain organized records and documentation in accordance with company standards.

Qualifications

- Minimum 1 year of automotive dealership deal posting experience required. Previous experience posting automotive deals is strongly preferred. Candidates with equivalent dealership administration experience are encouraged to apply
- Experience using a dealership management system; PBS experience is preferred.
- Working knowledge of automotive accounting processes, including deposits, journal entries, and reconciliations.




- Understanding of OMVIC compliance requirements and dealership documentation processes.
- Strong attention to detail and organizational skills.
- Excellent written and verbal communication skills.
- Ability to prioritize tasks and manage competing deadlines in a fast-paced environment.
- Proficiency with Microsoft Office applications, particularly Excel.

Why Join Toyotoshi Group Canada? We believe our employees are the driving force behind our success. We are committed to providing a supportive workplace where team members can grow and build rewarding careers.

We Offer

- Paid birthday off (after one year of full-time employment)
- Employee pricing on vehicle purchases, service, and parts
- Comprehensive health and wellness package, including:

- Medical benefits

- Dental benefits

- Life insurance

- Disability insurance
- Out-of-country travel insurance

- Health Care Spending Account

- Employee Assistance Program (EAP)

Salary: $48,000-$58,000

Apply Today

If you are interested in joining our team, please submit your resume. All applications will be treated in the strictest confidence.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

AI is not used in any part of our selection process.

Accessibility Statement

Meadowvale Toyota welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates participating in all aspects of the recruitment and selection process.

📌 Automotive Deal Administrator (Mississauga)
🏢 Meadowvale Toyota
📍 Mississauga