Since 1999, Davidson Violette & Associates Inc. has established itself as a leading provider of network cabling and technology integration services for government, enterprise, and small businesses. With a reputation for delivering streamlined design and build solutions, we excel at managing complex infrastructure projects and supporting organizations in optimizing their technology systems.
Job Summary
We are seeking a detail-oriented and energetic Bookkeeper Accountant to join our dynamic team. In this role, you will be responsible for maintaining accurate financial records, managing accounts payable and receivable, performing account reconciliations, and supporting budgeting processes. Your expertise in accounting software and bookkeeping will be vital in ensuring our financial operations run smoothly and efficiently.
Responsibilities
- Duties and responsibilities to include, but not limited to:
Bookkeeping · Financial administration:
· Accounts receivable
· Invoicing
· Manage overdue accounts
· Accounts payables
· Post invoices
· Purchase order
· Manage payments
· Reconcile vendor statements
· Payroll
· Ceridian Payroll processing
· Time Sheet tracking
· Vacation tracking
· Administer health and safety program
· Administer employee perks package
· Maintain personnel files
· Bank and other account reconciliations
· Asset tracking
· Job costing
· Budget forecasting
· Inventory control
· Government compliance reporting: HST, WSIB, other
· Liaise with external accountants for preparation of monthly, quarterly and annual reports for management team
· Administration of insurance, contracts and group perks
. Prepare and work closely with external accountants for the yer end , fill documents
. Do soft close after each quarters
.Year end close
Office Administration:
· Supervise all office needs and serve as front line for visitors and incoming calls
· Manage relationships with all outside vendors and services
· Communicate with landlord, utilities, and other as needed
· Order and manage office and cleaning supplies
· Make travel arrangements for management and staff as requested
· Manage calendars and schedule appointments
· Coordinate Company Social Events
· Provide other administrative support to organization staff as needed
HOURS AND OTHER REQUIREMENTS OF POSITION:
· Office Manager/Bookkeeper reports to the two Partners
· Position requires Monday through Friday 8am to 4pm
· Office Manager meets regularly with Partners, attends all staff meetings The ideal candidate should posses the following requirements/qualifications:
· Solid experience and/or education in bookkeeping and office management
· Extensive knowledge of QuickBooks Pro accounting software, MS Word and Excel