BOOKKEEPER / ADMINISTRATIVE ASSISTANT – QUICKBOOKS EXPERIENCE REQUIRED

MaxPro Management Services is a growing fuel services provider serving transportation and trucking companies across Canada and the United States. We are currently looking for a reliable, organized, and professional Bookkeeper / Administrative Assistant to join our team.

This position requires strong QuickBooks experience, excellent communication skills, and the confidence to speak with customers regarding accounts, payments, and collections.

Key Responsibilities

- Manage Accounts Receivable and Accounts Payable using QuickBooks
- Enter and maintain accurate customer invoices, payments, expenses, and financial records
- Follow up with customers regarding outstanding invoices and collections
- Make professional collection and account follow-up calls
- Answer incoming calls and communicate professionally with customers and vendors
- Respond to customer inquiries by phone and email
- Perform accurate data entry and maintain customer account information
- Reconcile records and assist with bookkeeping and account-related reporting
- Organize electronic and physical files
- Prepare correspondence, reports, spreadsheets, and other office documents
- Assist management with general administrative and office duties
- Scan, copy, file, and maintain business records
- Provide professional customer service and support to our fuel customers





Qualifications
- QuickBooks experience is mandatory
- Previous bookkeeping or accounting experience
- Experience with Accounts Receivable, Accounts Payable, invoicing, and collections
- Strong telephone and verbal communication skills
- Comfortable making collection calls and discussing outstanding accounts with customers
- Excellent written and spoken English
- Strong Microsoft Excel, Word, Outlook, and general computer skills
- Accurate and effective data-entry skills
- Strong attention to detail
- Ability to organize and prioritize multiple responsibilities
- Professional, dependable, and comfortable working in a fast-paced environment
- Experience in the fuel, trucking, transportation, logistics, or fleet industry is an asset

We are looking for someone who is proactive, confident on the phone, organized, and dependable. The successful candidate should be comfortable working with numbers while also communicating directly with customers regarding their accounts.

To Apply

Please send your resume to:

[email protected]

Or call for any question

(phone hidden)

MaxPro Management Services Inc

Pay: $23.00-$30.99 per hour

Benefits

- Dental care
- Extended health care
- On-site parking
- Vision care

Experience:
- QuickBooks: 1 year (required)

Work Location: In person

📌 Bookkeeper/Administrative Assistant (Mississauga)
🏢 MAXPRO MANAGEMENT SERVICES
📍 Mississauga