The Executive Administrative Assistant will be critical to maintaining organization, priorities and optimal business practices for the business and Executive. You have a strong understanding of how to effectively support busy teams in a fast-paced setting and take pride in making an impact as a valued member of the team.

Please note that this role is based full-time onsite.

Responsibilities Include:

- Calendar management and gatekeeping.
- Coordination of corporate travel itineraries.
- Coordination of meetings and functions, including arranging facilities/catering, meeting materials and any necessary travel arrangements.
- Correspondence as required – typing, memos, letters, email, filing, scanning, photocopying and mail.
- Preparation of financial reports and updating spreadsheets as required.
- Maintain databases, files, and documentation.
- Act as the go-to person for administrative and operational needs for the business
- Collaborate and engage with staff at all levels.
- Coordination of internal and external events; planning and logistics, sending and tracking invitations, execution,



etc.
- Assist with corporate and execution of projects as needed.
- Provide assistance/flexibility and assume cross functional duties for other team members as requested.

Key Attributes & Experience:

- Previous experience (preferably 5+ years) in an Administrative or Executive Assistant (or similar) role in a fast-paced corporate setting, strong preference to experience from Construction or a Start-up business.
- Team-oriented team player with strong interpersonal skills and the ability to coordinate and communicate with employees at various levels in the organization.
- Detail orientated self-starter with a high level of organizational and time management skills.
- Excellent oral and written communication skills.
- Demonstrated ability to manage confidentiality and sensitive issues.
- Flexible, pro-active and enthusiastic.
- Advanced proficiency in MS Office, Google Workspace, and familiar with Ai tools.

📌 Executive Administrative Assistant (Toronto)
🏢 Peak Associates
📍 Toronto