Organization: Guelph Independent Living (GIL) Reports to: Executive Director Location: Guelph, Ontario Employment Type: Full time, Temporary, potential full time Salary Range: $40,000 – $50,000 annually (commensurate with experience)

About Guelph Independent Living

Guelph Independent Living (GIL) is a community-based nonprofit organization providing attendant outreach, assisted living, and supported living programs that help adults and seniors with physical disabilities live independently in the community. GIL works closely with funders, including the County of Wellington, Ontario Health and is governed by a volunteer Board of Directors.

Position Summary

GIL is seeking a highly organized, discreet, and proactive Executive Assistant to provide direct administrative and organizational support to the Executive Director. This role is central to the smooth operation of the Executive Director's office, acting as a key liaison between the Executive Director, the Board of Directors, staff, funders, and community partners. The successful candidate will help ensure that governance, funder-reporting, and day-to-day administrative functions run efficiently and professionally. This is an excellent opportunity for someone early in their career who wants meaningful, varied work in the community and social services sector.

Key Responsibilities

ExecutiveAdministrative Support

- Manage the Executive Director's calendar, correspondence, and meeting scheduling
- Prepare, format, and proofread reports, memos, letters, and presentation materials
- Coordinate travel, appointments, and logistics as needed
- Handle sensitive and confidential information with discretion
- Manage and assist with program needs like ordering supplies, annual event management like Christmas dinner, Community Picnic, and others as assigned.

BoardGovernance Support

- Prepare and distribute Board meeting agendas, packages, and minutes
- Assist in maintaining accurate governance records, policies, and by-law documentation




- Support the coordination of Board and committee meetings, including scheduling and logistics
- Track action items arising from Board and committee meetings and follow up on outstanding items

FunderCompliance Support

- Assist in preparing documentation for funder audits, reviews, and reporting requirements (e.g., County of Wellington)
- Help maintain organized records and trackers related to compliance and reporting deadlines
- Support the preparation of funding proposals, RFP responses, and related correspondence

Organizational Support

- Liaise professionally with staff, Board members, funders, and community partners on behalf of the Executive Director
- Support the planning and coordination of organizational events, meetings, and special projects
- Maintain filing systems (digital and physical) for the Executive Director's office
- Undertake other administrative duties as assigned

Qualifications

- Post-secondary diploma or degree in Business Administration, Office Administration, or a related field (or equivalent experience)
- 0–2 years of experience in an administrative or executive support role; experience in a nonprofit, community service, or healthcare setting is an asset
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to manage multiple priorities and deadlines
- High level of discretion and sound judgment when handling confidential information
- Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and comfort learning new software tools
- Experience supporting Board or committee governance processes is an asset
- A valid driver's license and access to a vehicle.

What GIL Offers

- Competitive salary commensurate with experience
- A supportive, mission-driven team environment
- Opportunity to gain broad exposure to nonprofit governance, funder relations, and community service operations

Guelph Independent Living is an equal opportunity employer. We thank all applicants for their interest; only those selected for an interview will be contacted

📌 Executive Assistant (Guelph)
🏢 Guelph Independent Living
📍 Guelph