About Us:

Kinley Financial is one of the fastest-growing companies in Canada providing life insurance and financial service solutions. We proudly serve individuals, families, and businesses with advanced tax strategies and tax-sheltered investment growth opportunities.

From helping families protect their livelihoods with the right life insurance coverage, to supporting businesses in building smarter, tax-efficient wealth — our work makes a real impact.

Ranked #1 overall last month out of 100,000+ companies, Kinley Financial is scaling rapidly — and we’re just getting started.

We’re now looking to add motivated, ambitious individuals to our team who want to build a career in one of the highest-growth industries in Canada.

Position Overview:

We are seeking a highly organized and proactive Executive Assistant to join our dynamic team at the Calgary AB office. In this vital role, you will provide comprehensive administrative support to a single senior director, ensuring smooth day-to-day organization and execution while facilitating efficient communication. Your energetic approach, strong communication, organization and attention to detail will help drive productivity and foster a professional environment.

This paid position offers an exciting opportunity to develop your administrative skills while contributing to the success of our organization.

Responsibilities

- Developing an organization system from experience for executives,
- Tracking & Maintaining Tasks & To-Do's
- Manage and maintain executives calendars using Microsoft Outlook Calendar, scheduling meetings, appointments, and travel arrangements with precision.
- Handle incoming calls through multi-line phone systems, demonstrating excellent phone etiquette and professionalism at all times.
- Reminding executives of upcomming appointments or task deadlines.




- Outreach to prospect clients to schedule appointments with executives.
- Prepare, proofread, and edit correspondence, reports, and presentations to ensure clarity and accuracy.
- Organize and maintain filing systems—both digital using Microsoft 365 and physical files—to ensure quick retrieval of information.
- Perform data entry tasks with high accuracy using tools like Microsoft Office, HubSpot, Team, and Zoom.
- Coordinate logistics for meetings and events, including booking venues, preparing agendas, and managing catering or technical needs.
- Assist with clerical duties such as photocopying, scanning, mailing, and managing office supplies to support daily operations.

Experience

- Proven office experience with a strong background in administrative support roles.
- 1-2 years of experience as a high-level executive assistant.
- Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
- Experience working with QuickBooks or similar bookkeeping software is highly desirable.
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Robust typing skills with a focus on speed and accuracy for data entry tasks.
- Knowledge of office procedures including filing systems, front desk responsibilities, and document proofreading.
- Exceptional customer service skills coupled with professional phone etiquette for handling inquiries via multi-line phone systems.

Join us to be part of an energetic team that values professionalism, efficiency, and a positive attitude! This role is perfect for someone eager to grow their administrative expertise while supporting leadership in a vibrant work environment. Pay: $3,500.00-$5,000.00 per month

Experience

- Executive Assistant: 2 years (required)

Location:
- Calgary, AB (required)

Work Location: In person

📌 Executive Assistant (Calgary)
🏢 Kinley Financial Professionals
📍 Calgary