Our group of companies is at the forefront of the utility/infrastructure industries in Ontario. We have offices in Downtown Toronto, Markham, Barrie, and beyond. To support our ambitious objectives, we are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to one of our senior executives.

Role Description:

As the Executive Assistant, you will be instrumental in facilitating the executive's effectiveness by providing information management support and representing the executive to others. This position requires a high level of professionalism, versatility, and discretion. Confidentiality is a must!

Responsibilities:

- Comprehensive Support: Manage all aspects of the executive's schedule, including meetings, appointments, and travel arrangements. Provide support for both professional and personal commitments.
- Email Inbox Management: Monitor and organize designated executive inboxes, identifying urgent correspondence.
- Travel and Errands: Organize national and international travel plans. Conduct personal and family appointments, and manage general errands, shopping, and personal tasks as needed.
- Follow-up on Action Items: Actively track and follow up on action items and priorities to ensure that deadlines are met, demonstrating solid project management skills.
- Personal Support Tasks: Booking personal appointments, assisting with family-related appointments, and handling general errands highlight the EA's role in supporting the executive's personal life for a better work-life balance.
- Communication Management: Serve as the primary point of contact for internal and external communications. Prioritize and handle emails and calls,



ensuring efficient information flow.
- Document and Presentation Preparation: Prepare agendas, reports, presentations, and meeting minutes and materials, ensuring accuracy and attention to detail.
- Expense and Office Management: Oversee expense reports, manage office supplies, handle vendor contracts, and ensure facilities maintenance. Ensure operational efficiency within the office environment.
- Confidentiality and Discretion: Handle sensitive information with the utmost discretion, maintaining confidentiality across all business and personal matters.

Qualifications:

- Previous experience in an Executive Assistant role or similar, with a track record of impeccable support to senior-level executives, is preferred - but willingness to learn is most important!
- Strong proficiency in Microsoft Office Suite, Gmail, Canva, and calendar management applications.
- Exceptional organizational and time management skills, with the ability to prioritize effectively.
- Superior communication skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and clients.
- Demonstrated ability to manage complex schedules and travel arrangements.
- Flexibility to adapt to changing priorities and willingness to take on current challenges.




- Post-secondary education in a relevant field is preferred but not required.
- Must be eligible to travel and able to pass a comprehensive background check.

Compensation and Advantages:

- Base salary of $70,000–$80,000 per year, based on experience, qualifications, and demonstrated capabilities
- Annual bonus of up to 5% of base salary, based on performance
- 3-4 weeks of paid vacation
- Company vehicle and gas card provided; alternatively, employees using their own vehicle may receive a monthly vehicle allowance and up to $450 per month for gas
- Group benefits after a three-month waiting period, including: Prescription drug and medical coverage, Dental and vision coverage, Paramedical services, including massage therapy, physiotherapy, chiropractic care and psychological services, Life, AD&D; and dependent life insurance, Long-term disability coverage, Emergency travel medical coverage, Mental-health and wellness resources
- Health and lifestyle benefits of $750 available after one year of employment
- Opportunities for salary growth based on performance and increased responsibilities

Travel Requirements:

- A valid driver’s licence and willingness to travel are required
- Regular travel throughout Toronto, the GTA, Barrie, and surrounding areas will be required

How to Apply: Please submit your application, including a resume and a cover letter that highlights how your experience aligns with the role's requirements. Apply through LinkedIn.

We appreciate all applications, but only those candidates selected for an interview will be contacted.

📌 Executive Assistant (Toronto)
🏢 INTUS Group of Companies
📍 Toronto