Overview

Under the direction of the Director of Corporate Services, the Executive Coordinator is responsible for providing confidential administrative, payroll, and organizational support to the Corporate Services Department. The position coordinates a variety of administrative functions, including payroll processing, records management, reporting, data management, and reception coverage.

The Executive

Coordinator helps ensure the effective operation of Corporate Services through strong organizational skills, attention to detail, and a commitment to customer service.

This is a temporary, full-time term position to begin immediately and is anticipated to continue until approximately November 2027. While this role is intended to be full-time, the City may consider flexible work hours or scheduling arrangements for the right candidate.

Duties & Responsibilities

- Process bi-weekly and monthly payroll and related functions, including source deductions, benefits administration, pension contributions, Records of Employment (ROEs), and year-end reporting
- Perform payroll data entry and maintain employee records, ensuring accuracy, confidentiality, and legislative compliance
- Organize, maintain, and update electronic and physical filing systems, records, and databases
- Provide administrative support for recruitment, onboarding, employee documentation,



and other human resource activities
- Perform high-volume data entry and maintain accurate financial, payroll, and administrative records
- Provide front reception and administrative coverage as required, including answering inquiries, directing visitors, processing mail, and receipting payments
- Process cash, cheque, debit, and electronic payment transactions and maintain accurate receipting records
- Assist with records retention, policy administration, special projects, and process improvements

Qualifications:
- Post-secondary education in Business Administration, Office Administration, Human Resources, Accounting, Public Administration, or a related field is preferred.
- Experience in administrative coordination, executive support, payroll administration, human resources, or a related role
- Strong proficiency in Microsoft Office Suite
- Experience with payroll, financial, records management, or municipal software systems is considered an asset
- Satisfactory Criminal Record Check

Compensation:
- This is an out-of-scope position with a salary range of $61,335 - $74,553 per year dependent on qualifications. Vacation will be paid on each cheque
- Employees are eligible for the employer matched defined pension plan and a comprehensive health and wellness plan

📌 Executive Coordinator - Term (Humboldt)
🏢 CITY OF HUMBOLDT
📍 Humboldt