We are seeking an organized, proactive, and detail-oriented Office Assistant to support our daily operations. In this role, you will be the welcoming face of our office, handling essential front-desk duties while managing critical administrative, logistics, and billing support tasks. The ideal candidate is a strong communicator who can seamlessly balance clerical duties with proactive driver and customer follow-ups.

Key Responsibilities

Front Desk & Communications

- Greet and welcome visitors, clients, and employees warmly.
- Answer incoming phone calls and transfer them appropriately.
- Receive and distribute mail, packages, and deliveries daily.

Logistics & Document Control
- Attach Proof of Deliveries (PODs) using Samsara software.
- Scan hard copies of operational documents for digital filing.
- Follow up with drivers consistently to secure missing PODs.

Billing & Accounts Receivable
- Handle fundamental Accounts Receivable (AR)



and billing tasks.
- Follow up with customers regarding outstanding and overdue receivables.

Office Administration

- Order stationery and general office supplies as required.
- Assist with diverse administrative and clerical tasks daily.

Requirements and Qualifications

- Experience: 1–2 years in office administration or clerical roles.
- Logistics Knowledge: Experience with Samsara or similar fleet tracking software.
- Finance Skills: Basic understanding of Accounts Receivable and billing workflows.
- Communication: Confident phone manner for driver and customer collections.
- Tech Skills: Proficiency in scanning tools and mainstream office software suites.
- Attributes: Robust organizational skills and excellent time management abilities.

📌 Front Office Assistant (Calgary)
🏢 Rig Logistics
📍 Calgary