HR & Claims Administrative Assistant

Canadian Flatbeds Ltd. is looking for a reliable, organized, and detail-oriented HR & Claims Administrative Assistant to join our team. This position will support our HR, claims, and general administrative functions in a fast-paced transportation setting.

The ideal candidate is someone who is comfortable handling confidential information, communicating with employees and customers, following up on outstanding items, and keeping files and records organized.

Key Responsibilities

HR & Employee Administration

- Assist with day-to-day HR administrative tasks
- Maintain and update employee records and personnel files
- Assist with onboarding and offboarding documentation
- Prepare employment letters, forms, and other HR documents
- Track employee information, attendance, and required documentation
- Assist with employee inquiries and direct questions to the appropriate department
- Support recruitment activities, including posting jobs, reviewing applications, scheduling interviews, and coordinating new hires
- Assist with maintaining HR policies and procedures
- Maintain confidentiality of employee and company information

Claims Administration

- Assist with opening, organizing, and maintaining claims files
- Gather documentation related to cargo, vehicle, property, and other claims
- Communicate with customers, insurance companies, adjusters, vendors, and internal departments as required
- Follow up on outstanding documentation and claim information
- Maintain accurate claim records and status updates




- Assist with preparing claim correspondence and documentation
- Track deadlines, follow-ups, and outstanding claim items
- Assist with invoices, estimates, photographs, reports, and other supporting documentation

Qualifications

- 1–2 years of experience in an administrative, HR, claims, insurance, or office support role preferred
- Strong organizational and time-management skills
- Excellent attention to detail
- Strong written and verbal communication skills
- Proficient with Microsoft Office
- Comfortable working with confidential information
- Ability to manage multiple priorities and meet deadlines
- Strong follow-up skills and ability to take ownership of assigned tasks
- Professional and positive attitude
- Ability to work independently while also being a team player
- Experience in transportation, logistics, insurance, or trucking is an asset but not required

What We're Looking For We are looking for someone who is organized, dependable, proactive, and willing to learn.

The successful candidate should be comfortable working in a busy environment where priorities can change throughout the day and where attention to detail is important.

Pay: $45,000.00-$55,000.00 per year

Benefits

- Dental care
- Extended health care
- In office parking
- Paid time off
- Vision care

Ability to commute/relocate:
- Milton, ON: reliably commute or plan to relocate before starting work (required)

Education:
- Bachelor's Degree (required)

Work Location: In person

📌 HR & Claims Administrative Assistant (Milton)
🏢 Big Truck Spa u0026 Service
📍 Milton