- Finalize the set-up of new counterparts in the in-house KYC system and bring the data into the local counterpart database application.
- Set up and maintain the counterparts in trading systems (Back office and front office applications) as needed.
- Review daily reconciliations aimed at detecting inconsistencies of client data/status between local application systems
- On-board newly created clients to electronic platforms for confirm and statement as well as maintain client user access: address changes to mailing addresses through researching and working with KYC team – often identified following the processing of returned mail.
- Close client files and accounts in downstream systems, that are no longer needed after reviewing and confirming that there is no activity.
- Prepare, reconcile and monitor the expiration of Patriot Act certificates. In conjunction with the Front Office while keeping compliance contacts updated of the progress and obtain recent certificates as needed.
- Obtain Tax Certifications (forms W-8 and W-9). Capture and validate this information in the in-house applications. While keeping WRMs or Sales teams advised if forms are not valid. Help trouble shoot issues exposed by the application for the forms and acting as a Liaison with the Tax Department.
- Collect and process Prime Brokerage documentation - Forms 150 and 151, and Form 1 to schedule A (F1SA)
- Setup/maintain and validate USD Fed Wire transfers templates on the bank payment system to allocate Fed Fund wire transfers as needed for the business lines within the firm
- Ensure proper procurement, maintenance and updates of documentation in the bank’s systems for reference and verification




- Maintain appropriate knowledge to ensure to be fully qualified to undertake the role. Complete all mandatory training as required to attain and maintain competence.

Qualifications/Education Required
- University degree.
- 2 years of previous experience in a Financial Institution in areas of Back Office Security settlement.

Competencies Required
- Multi-tasking and carrying a good sense of prioritization
- Ability to work under time pressure
- Good knowledge of MS office package especially in Excel
- Strong organizational skills with excellent attention to detail
- An excellent verbal and written communication skill in English.
- Self-motivated and excellent team player
- Strives to deliver the solution in the most effective and timely manner
- Knowledge of Bankers Almanac application a plus.
- Understanding of tax certifications is a plus.
- English is a requirement, French is an advantage.

Working Hours
- Consultant will need to cover sometimes outside of working hours to cover some activity.
- Might need to start at 9H30 am to cover after 5pm activities.

Working from Home (WFH)
- Voluntary basis for up to 2 days per week after 2 months of joining, subject to manager’s discretion.

Calendar:
- Consultant will follow US calendar for holidays.
- Benefits (employee contribution): Health insurance

- Health savings account

- Dental insurance

- Vision insurance

- Flexible spending accounts

- Life insurance

- Retirement plan

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Rate of pay within the stated range will depend on the qualification of the applicant.

📌 KYC Admin (Montreal)
🏢 Aptonet
📍 Montreal