We are BLG: Canada's Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience.

We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation, diversity and inclusion, community involvement and talent development. Learn more about us at www.blg.com .

Purpose of the Role

The Administrative Assistant will be expected to perform administrative and file management tasks requested by Lawyers and Law Clerks and other support functions both under the direct supervision of the Team Leader and working independently. This includes copying, filing - both paper and electronic, archive management, scanning and completing general administrative duties as required.

Filing, copying, scanning and general administration is an integral part of the operation of the firm and within this role the Administrative Assistant will be required to complete duties for extended periods of time during each day.

The Administrative Assistant is accountable for establishing and maintaining an ongoing service based relationship with the team.

The key responsibilities of this role are:

Undertake large and small copying requests, scanning, binding and finishing copied work (working with the Business Centre as applicable)

Receive and process file management requests

Create new files in the system and undertake all file closing procedures

Open new file folders and label accordingly

Work with the practice management system to log and record documents

Undertake all file management (return or add documents)



and file housekeeping procedures to ensure existing client files are constantly up to date

Understand, identify and process all principle documents within files

Process archive retrieval requests

Maintain all filing and work areas in a tidy and orderly manner

Assist with Know Your Client ("KYC") and conflict checking procedures in accordance with the firm's procedures

Conduct searches as requested

Keep a record of time spent on various administrative tasks for internal purposes

Any other duties as requested by the business

Client Service

Deal with any Lawyer and/or LSS member enquiries in a prompt and productive manner

Communicate and liaise with requestor on file management issues

Consistently and appropriately update the team on progress where appropriate

Work with team to offer assistance wherever possible

Key Competencies

Established knowledge of Microsoft Office suite software (e.g., Word, Excel, PowerPoint) and CRM

Post-Secondary diploma in Legal Administration (or related discipline) preferred

Previous experience working in the legal industry in an administrative support capacity preferred

Ability to work onsite 5 days per week

Ability to take initiative

Flexible and enthusiastic self-starter

Strong organization and multi-tasking skills





Strong oral and written communication skills

Excellent interpersonal skills

Strong teamwork skills

Ability to work under pressure and meet deadlines

Sound knowledge of support services A desire to continuously improve skills A strong focus on ensuring the highest levels of client service standards are delivered and maintained

What does BLG have to offer you?

Access to a mentoring program specifically for your career path

Access to training and continued education opportunities

Exceptional workplace diversity and inclusiveness programs A competitive compensation and benefits package, including a day off to volunteer and access to wellness platforms and programs The expected salary range for this position is $48,000 - $53,000, depending on level of experience, region/location, and other factors.

BLG is committed to building a diverse workplace reflective of the communities we serve and to fostering an inclusive culture where Firm members feel valued, respected and inspired to thrive as their authentic selves. We value diversity of thought and the unique skills, perspectives and experience each individual brings to BLG. We welcome applications from all qualified candidates and encourage applicants from members of groups that have been historically underrepresented , including but not limited to First Nations, Métis and Inuit Peoples, racialized individuals, persons with disabilities, people who identify as women and/or LGBTQ2S+.

We also strive to provide an accessible candidate experience. Please let us know if you need any accommodations during the recruitment process.

📌 Legal Administrative Assistant (Winnipeg)
🏢 Blgllp
📍 Winnipeg