We are a boutique estate and family law firm in downtown Vancouver and New Westminster that prides itself on its work culture of mentorship and collegiality. We offer competitive salaries and a full extended health and advantages package. Position will be at our downtown Vancouver location, with some flexibility working from home.

We are looking to hire a full-time Senior Legal Administrative Assistant / Legal Assistant - Estate Planning, Probate and Estate Administration.

Duties/responsibilities

- Client intake for new potential clients;
- Client identification and verification tasks;
- On-boarding new clients;
- Drafting letters and other documents from templates;
- Corresponding with third parties regarding information/document requests;
- Drafting probate application documents, from templates;
- Filing applications with the probate registry - online or through a filing agent;
- Commissioning affidavits with clients (having commissioners licence/stamp would be an asset);
- Knowledge and experience with the probate process and the estate administration process would be an asset;
- Organizing digital and paper file documents (saving and naming files consistently, foldering, etc);
- Drafting estate planning documents, such as wills,



enduring power of attorney agreements, and representation agreements, from templates;
- Coordinating client appointments;
- Managing and keeping up-to-date task lists/file statuses;
- Filing Notice to Creditors in the BC Gazette;
- Preparing Reporting letters from templates and incorporating notes from the file;
- Managing own time keeping with requisite detail and a value-oriented approach/style;
- Performing BC Online searches for corporate summaries, title search and PPSA searches; Preparing authorizations/FOI documents on clients' behalf;
- Stripping/closing files;
- Performing wills notice and other searches from Vital Statistics;
- Working with outside vendors such as couriers and agents;
- File management including assistance with review of bills, drafting invoice cover letters, and managing monetary retainers and their replenishment; and
- Generally, assisting in a variety of administrative tasks as they arise.

Qualified candidates will have attained a Legal Assistant or Paralegal Certificate or Diploma and have at least 2 years experience working in a legal administration role. Employment Type Full-time

📌 Legal Administrative Assistant (Vancouver)
🏢 W3Global
📍 Vancouver