We are seeking an experienced Legal Assistant to join a busy and growing litigation practice. This role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced environment and takes pride in supporting complex civil litigation matters.

Experience in employment and labour law is a strong asset.

Key Responsibilities

- Provide executive-level administrative support to lawyers and contribute to overall office effectiveness.

- Prepare, transcribe, edit, format, and revise correspondence, memoranda, pleadings, motion materials, and other litigation documents.

- Proofread documents for accuracy, formatting, grammar, and compliance with court rules.

- Answer and direct telephone calls professionally.

- Assist with the preparation and coordination of hearings, mediations, discoveries, and trials.

- Record, monitor, and diarize court appearances, filing deadlines, and procedural requirements.

- Coordinate service and filing of court documents with courts and administrative bodies.

- Schedule and manage discoveries, mediations, expert witnesses, and court-mandated proceedings.

- Assist with evidence gathering and follow up on outstanding materials.

- Maintain working knowledge of legal terminology, court procedures, and labour and employment law concepts.

- Enter lawyer dockets and liaise with the accounting department as required.

- Prepare and submit lawyer expense reports.





- Maintain and update lawyers' contact lists.

- Handle all materials with a high level of discretion and confidentiality.

Qualifications & Experience

- Legal Assistant or Law Clerk diploma from a recognized legal program.

- Minimum five (5) years of experience in a law firm environment, with a focus on civil litigation.

- Experience in employment and labour litigation is considered a strong asset.

- Strong working knowledge of Ontario's Rules of Civil Procedure and court processes.

- Excellent written and verbal communication skills.

- Exceptional attention to detail, proofreading, and document production abilities.

- Robust organizational and time-management skills with the ability to manage competing priorities and meet deadlines.

- Ability to work independently with minimal supervision while collaborating effectively within a team environment.

- Professional demeanor with a strong client-service mindset.

- Proficiency with Microsoft Office, Outlook, and GhostPractice.

- Experience with Philips SpeechExec dictation software is an asset.

- Familiarity with electronic court filing systems, including CaseLines and One-Key.

Compensation & Benefits

- Salary: Competitive salary

- Comprehensive benefits package including:

- Dental care

- Extended health care

- Vision care

- Paid time off

📌 Legal Assistant/Law Clerk (Toronto)
🏢 Synectics
📍 Toronto