Welcome to Embody Health Centre!

Founded by Registered Physiotherapist Anita Venugopal, Embody was created 10 years ago with the vision of offering one-on-one, comprehensive, therapeutic care. Our mission is to help people strengthen the connection between health, happiness, and physical well-being.

Our collaborative team provides physiotherapy, pelvic-health physiotherapy, registered massage therapy, acupuncture, osteopathy, chiropractic care, and traditional Chinese medicine.

Position Summary

We’re looking for a Part-Time Office Assistant, to cover a leave of absence, who will help support our clinicians and provide an exceptional front-desk experience for our clients. The ideal candidate is organized, reliable, compassionate, and can adapt easily to a fast-paced clinical environment.

This is a part-time Month-Month contract.

- Start Date: Sep 8, 2026
- Schedule: 2–4 shifts per week (up to 24 hours)
- Monday–Thursday: 1:00 PM – 8:30 PM (depending on clinicians' schedules)
- Friday: Occasional shifts (either full-day or 12:00 PM – 4:00 PM; dates provided in advance)
- Additional hours available for coverage when needed
- Training to begin as soon as possible
- May hire 1 or 2 administrators depending on availability and fit

Responsibilities
- Greet clients and create a welcoming clinic atmosphere
- Schedule and manage appointments using the Jane App
- Adjust clinician schedules as needed throughout the day




- Respond to phone and email inquiries about services
- Process payments and submit insurance claims on behalf of clients
- Handle multiple point-of-sale systems accurately
- Maintain clinic cleanliness at the end of each shift (treatment rooms, bathrooms, and common areas)
- Restock supplies, manage laundry, and track clinic inventory
- Assist with administrative tasks as required

Qualifications
- Experience using scheduling or EMR software (Jane App experience an asset)
- Familiarity with point-of-sale systems
- Highly detail-oriented and organized
- Excellent communication and customer service skills
- Ability to adapt to changing priorities and clinic schedules
- Professional and calm when handling sensitive information
- Availability for occasional morning shifts is an asset

Why Join Us?
- Supportive, collaborative, and positive team environment
- Opportunity to learn about multiple disciplines within healthcare
- Meaningful work helping clients improve their health and well-being
- Modern, inclusive clinic culture that values respect and balance

How to Apply:

Through Indeed

Only candidates selected for an interview will be contacted.

We look forward to hearing from you!

Pay: $18.00 per hour

Perks

- Company events
- On-site parking

Application question(s):
- Do you have experience with POS machines?
- Are you in the K-W area?

Work Location: In person

📌 Office Administrator (Waterloo)
🏢 Embody Health Centre
📍 Waterloo