Introduction To be considered you MUST complete ALL the following steps or your application will be rejected:

A) Submit your Resume, along with an introduction, by email to our hiring representative at: [email protected]

B) Also submit a short video response with your email, ideally around 2-3 minutes total, answering the three questions below. This does not need to be overly formal or professionally produced - a simple video recorded on your phone or computer is fine. We are looking to assess professional communication and presentation, and how clearly you can explain your experience and skills.

Questions:

1. Explain how many years of applicable office experience you have, and at what companies?

2. How familiar are you with Excel, Word, and other office programs?

3. How are your verbal and written email skills when dealing with clients, vendors and inspectors on a daily basis?

Overview

Qualitech Inspection Ltd. is an established inspection company providing services to our oil and gas clients from our office in North Calgary.

Join our dynamic Qualitech team as an Office Administrator and be at the forefront of inspection projects from inception to completion! This full time office role in North Calgary involves administration duties such as taking calls from vendors, clients and inspectors, equipment expediting, scheduling, and creating/editing shop inspection reports for numerous field inspectors.

Duties

- Collaborate with project inspectors to ensure accurate, quality, inspection reports are created for clients.




- Office administration duties including calls with vendors, clients, and inspectors.
- Review, file and organize purchase orders, quotes and technical drawings to support accurate inspection planning and execution.
- Coordinate with subcontractors, vendors, and clients, to ensure timely delivery of equipment, inspection, and services.
- Track project progress, update schedules, and prepare reports as required.

Requirements

- Experience in office administration.
- Familiarity with oil and gas facility equipment would be an asset.
- Ability to read schematics and technical diagrams accurately would be an asset.
- Strong time management skills with the ability to prioritize tasks effectively in a fast-paced setting.
- Excellent communication skills to coordinate among diverse teams including contractors, suppliers, and internal staff.
- Diploma in Administration, Business, or Marketing may be an asset.
- Ability to work as a contractor with your own incorporated company would be an asset.

Embark on a rewarding career where your organizational skills drive the successful delivery of impactful projects! We are committed to fostering an inclusive environment that values your expertise in office administration while offering opportunities for growth and development. Pay: $30.00-$40.00 per hour

Application question(s)

- Are you presently living in Calgary?
- How many years of applicable experience do you have?
- Please confirm you have emailed a Video response and Resume to [email protected] or your application will be rejected.

Work Location: In person

📌 Office Administrator (Calgary)
🏢 Qualitech Inspection
📍 Calgary