Schedule: Monday-Friday, approximately 30 hours per week

About The Role

- We are seeking an experienced and highly organized Office Manager to join a dynamic professional services firm in Southwestern Ontario.

- The ideal candidate will have at least 3 years of experience managing a professional or business office, preferably in a small-team environment. This is a hands-on role requiring someone who is self-motivated, resourceful, detail-oriented, and comfortable managing multiple areas of office operations.

- You will play a key role in supporting accounting, finance, operations, human resources, administration, marketing, and technology, working closely with company leadership to ensure the smooth and efficient operation of the office.

Key Responsibilities

- Accounting & Finance

- Manage accounts payable and accounts receivable

- Prepare and coordinate invoicing, banking, statements, and payments

- Review and approve monthly timesheets

- Support payroll and financial reporting

- Assist with budgeting, strategic planning, and management reporting

- Coordinate tax filings, insurance renewals, and employee benefits

- Operations & Project Support

- Assist with project management and project administration

- Support proposal and contract management

- Maintain business processes, procedures, and documentation

- Coordinate internal meetings and maintain company calendars

Human Resources

- Coordinate employee onboarding and offboarding

- Support employee reviews and HR administration

- Assist with health & safety and legal compliance

- Coordinate staff events and employee initiatives

Office Administration

- Oversee day-to-day office operations





- Manage office supplies, vendors, and general office services

- Maintain office email accounts and administrative systems

- Coordinate meetings, events, and team activities

- Support special projects as required by company leadership

Sales & Marketing

- Manage and maintain CRM information

- Support business development and marketing initiatives

- Assist with client relationship management and related activities

Information Technology

- Provide basic administrative support for office management software and systems

- Assist staff with day-to-day software and technology-related requirements

Qualifications

- Minimum 3 years of experience managing a business or qualified office with 5 employees

- Strong organizational and time-management skills

- Excellent written and verbal communication skills in English

- Advanced proficiency in Microsoft Excel and Word

- Ability to multitask and manage competing priorities

- Strong interpersonal and problem-solving skills

- Ability to work independently and as part of a small team

- Valid driver's licence with the ability to occasionally travel to supplier locations

- Must be authorized to work in Canada

- Must be comfortable working on-site; this is not a remote or hybrid position

Assets

- Experience with any of the following would be considered an asset:

- BQE Core

- QuickBooks

- Dext

- Ninety

- Dashlane or similar password-management software

- Microsoft 365 and OneNote

- Third-party payroll systems

- Event management

- Business or office management education

Schedule

Monday-Friday, 8:30 AM-3:00 PM, with adjusted summer hours when the office closes earlier on Fridays.

📌 Office Manager (London)
🏢 Synectics
📍 London