Job Title: Office & Property Coordinator

Location: Richmond, BC. In-office / Hybrid options (after probation period)

Position Type: Part-time - 17-20 hours/ week

Reports To: Board of Directors

About the Role

We are seeking an organized, proactive, and detail-oriented Office & Property Coordinator to oversee day-to-day administrative activities and core bookkeeping functions for a not-for-profit housing cooperative. As a cooperative, our success relies on efficient processes, transparent financial reporting, and supportive member relations.

In this dual-focused role, you will be the administrative backbone of our office (2-times a week) while ensuring our financial records remain accurate, compliant, and up to date.

Key Responsibilities

1. Financial Management & Accounting duties include:

· Manages Accounts Payable responsibilities (vendor payments, invoice matching) · Maintains accounting records, records daily financial transactions, maintains general ledge, prepares documentation for the annual year-end audit in coordination with the auditors

· Collects information from members, calculates rent assistance applications and submits to CHMC

· Processes member’s rent payments monthly, maintains accurate records using AFT system, addresses arrears

· Prepares the annual operating budget

· Maintains the SAGE Accpac filing system, electronic and paper filing systems

· Prepares monthly bank reconciliations

· Communicates with the Vancity account manager regarding all bank related issues

· Communicates with lawyers, engineers and other professionals as required

· Arranges credit checks for current member applications

1. Office Operations & Administrative duties:

· Serve as the main point of contact for members, service providers, utilities, and building maintenance and management
1.



Governance & Member Support duties:

· Helps to coordinate the Annual General meeting and General Meetings, including voting documentation, minutes, filing of Annual Report and Board of Director changes · Assists with preparing agendas, financial reports, and meeting materials for Board of Directors meetings; records minutes as needed
1. Member Communications duties:

· Respond to inquiries from co-op members, acts as liaison between Board of Directors and members. · Collects maintenance requests. Coordinates repairs. Arranges for unit access. Organizes regular maintenance work as well as strategic property management improvements.

Qualifications & Skills

Experience: 2+ years of experience in office management, full-cycle bookkeeping, or a combined administrative-financial role. Property management experience is an asset.

Accounting Knowledge: Solid understanding of accounts payable, accounts receivable, bank reconciliations, and BC tax requirements (GST/audits). Knowledge of SAGE 50 accounting software is an asset.

Cooperative Awareness: Knowledge of the housing cooperative governance, regulations and structures, familiarity with BC Cooperative Association Act is an asset.

Communication: Excellent written and verbal communication skills with a professional, service-oriented mindset.

Organization: High level of accuracy, strong time-management skills, and the ability to work independently.

Compensation

Set up as independent contractor and compensated hourly

Hourly rate: $32 per hour initially and $35 after 6 months probation period

Flexible working hours

Pay: $32.00 per hour

Benefits

- Casual dress
- Flexible schedule
- Mileage reimbursement
- On-site parking

Experience:
- Administrative: 2 years (required)

Language:
- English (preferred)

Work Location: In person

📌 Office & Property Coordinator (Richmond)
🏢 Maya Housing Co-Operative
📍 Richmond