Tammy Boyko and Carlan Wilbon with Aplin are seeking a highly organized, service-oriented, and proactive Office Services Administrator to support the day-to-day delivery of facilities, workplace, and administrative services within a corporate office environment located in downtown Winnipeg. This is an immediate temporary to hire opportunity starting as soon as possible.

Compensation & Benefits

$55,000 – $60,000k annual salary range depending on experience.

Office hours are Monday to Friday 8 am to 5 pm

Responsibilities

Support the day-to-day delivery of office and facilities services and respond to workplace service requests

Coordinate with vendors, contractors, building management, cleaning services, security, and other service providers to ensure office operations run smoothly

Conduct regular inspections of meeting rooms, kitchens, reception areas, common spaces, and other workplace areas to ensure cleanliness, functionality, and presentation standards are maintained

Coordinate meeting room bookings and ensure rooms are fully operational, properly equipped, and ready for meetings and events

Check meeting room equipment and elevate maintenance or technical issues as required

Coordinate catering and logistics for meetings, events, and workplace activities

Monitor and maintain office, kitchen, coffee, PPE, washroom, and workplace supply inventories and place orders as required

Maintain coffee service areas, sanitizing stations, and common areas to ensure they remain clean, stocked, and functional

Support workplace health and safety initiatives by ensuring PPE and safety supplies are available

Identify and promptly escalation facility, maintenance, safety, or workplace concerns to management

Provide a qualified and welcoming experience to employees, visitors, guests, vendors, and contractors

Manage visitor sign-in procedures, visitor badges, and PPE distribution

Answer and direct incoming calls and respond to employee and visitor inquiries





Provide general administrative and clerical support to employees and leadership

Coordinate travel arrangements and process monthly expense reports

Assist with invoice processing, records management, filing, and documentation

Coordinate backup reception coverage for lunches, vacations, and absences

Support internal office communications, health and safety initiatives, and special projects as required

Qualifications

3–5 years of experience in office services, facilities coordination, workplace operations, reception, hospitality, or administrative support

Post-secondary education in Business Administration, Office Administration, Facilities Management, Hospitality, or a related field is an asset

Experience supporting facilities and workplace operations within a corporate office setting

Strong customer service, communication, organizational, and time-management skills

Experience coordinating vendors, contractors, and service providers

Experience managing inventories and ordering workplace supplies

Strong attention to detail and ability to manage multiple priorities

Proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams

Ability to work independently, take initiative, and exercise sound judgment

Experience with expenses, invoices, and administrative documentation is an asset

At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect excellent people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities.

To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.Accommodation is available upon request throughout all stages of the recruitment process.

📌 Office Services Administrator (Winnipeg)
🏢 David Aplin Recruiting
📍 Winnipeg