Job Overview

We are seeking a proactive and highly organized Personal Assistant to support our Director in managing daily operations and ensuring seamless administrative functions. This dynamic role offers an exciting opportunity to work closely with leadership, streamline workflows, and contribute to the overall efficiency of our organization. The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and a positive, can-do attitude.

This paid position is perfect for someone eager to develop their administrative expertise while providing vital support at the highest level of our organization.

Responsibilities

- Manage the Director’s calendar using Microsoft Outlook Calendar, scheduling meetings, appointments, and travel arrangements efficiently.
- Handle incoming calls with professional phone etiquette, screening and directing inquiries appropriately.
- Prepare and proofread correspondence, reports, and presentations ensuring accuracy and clarity.
- Organize and maintain filing systems—both physical and digital—using Google Workspace and Microsoft Office tools for easy retrieval.
- Perform data entry tasks with precision, updating records in QuickBooks and other relevant platforms.
- Coordinate logistics for meetings, including booking venues, preparing agendas, and arranging necessary materials.
- Assist with bookkeeping duties such as invoicing, expense tracking, and reconciling accounts using QuickBooks.
- Support front desk operations by greeting visitors, managing multi-line phone systems,



and overseeing office supplies inventory.
- Utilize DocuSign for document signing processes to facilitate secure transactions.
- Provide general administrative support including proofreading documents, organizing files, and handling clerical tasks to ensure smooth office operations.

Skills

- Proven experience with office administration or clerical roles, demonstrating strong organizational skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
- Experience with QuickBooks for bookkeeping and financial record management.
- Excellent customer service skills with professional phone etiquette across multi-line phone systems.
- Robust typing skills with high accuracy for data entry tasks.
- Familiarity with filing systems—both digital and physical—and document management best practices.
- Ability to multitask efficiently in a fast-paced environment while maintaining attention to detail.
- Knowledge of office equipment operation including printers, scanners, and front desk systems.
- Effective proofreading skills to ensure error-free correspondence and reports.

Join us in this vital role where your organizational prowess will keep our executive operations running smoothly! We value energetic professionals eager to make a positive impact through dedicated support and exceptional administrative service. Pay: $17.60-$30.98 per hour

Benefits

- Casual dress
- Flexible schedule
- On-site parking

Work Location: In person

📌 Personal Assistant to Director (North York)
🏢 Dignicare Angels Network
📍 North York