Executive Operations & Personal Affairs Manager

Location GTA

Salary up to $120,000

The position of Executive Operations & Personal Affairs Manager is responsible for leading or assisting with projects. The ability to take on novel projects from initial stages to full implementation is a paramount requirement of the role.

This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

DUTIES AND RESPONSIBILITIES (BUT NOT LIMITED TO)

· Performing personal errands as directed by the Founder & Executive Chairman, and family members.

· Coordination of personal and professional life maintenance tasks.

· Assist in scheduling in collaboration with the Chairman’s Executive Assistant for specific projects or to cover for Executive Assistant in her absence.

· Manage and coordinate the day-to-day operations, maintenance, service providers, and special projects related to the family's residences and residential properties.

· Manage information flow in a timely and accurate manner.

· Make travel arrangements and accommodation requests.

· Assist with planning of events.

· May periodically be required to take minutes during meetings at the discretion of and for the Chairperson

· Produce reports, presentations, briefs, and correspondence as requested; format information for internal and external communication (i.e., memos, emails, presentations, reports)

· Negotiate with vendors on behalf of the company as required.

· Coordinate and engage with architects, engineers, surveyors, marketing, and sales along with our internal corporate teams.





· Investigate inefficiencies and provide resolution options to stakeholders.

· Provide versatile, ad hoc support to ensure the Chairman’s daily life runs smoothly.

· Monitor deadlines and initiate preliminary work on ongoing projects.

· Assist with the coordination and management of philanthropic initiatives and events.

· Liaise with non-profit organizations, donors, and stakeholders.

· Manage household staff and vendors.

· Oversee family calendars, travel itineraries, and special projects.

Skills

· Discretion and trustworthiness: you will often be party to confidential information

· Excellent verbal and written communications skills

· Time management skills

· Flexibility and adaptability

· Ability to be proactive; take initiative

· Tact, diplomacy, and confidentiality

· Organizational skills and the ability to multitask

· Prioritize daily workload

· Effective communication skills and English proficiency

· Strong familiarity with office equipment (i.e., copiers; meeting tools such as projection systems)

· Excellent knowledge of MS Office as well as up to-date with the latest office systems and applications (Outlook, virtual meeting platforms, email platforms, SharePoint, Canva, Mailchimp, Webflow)

· Strong familiarity with a variety of devices and platforms and able to provide Tier 1 level IT support.

This is currently for an active job opportunity. By applying, you will be part of our trusted network, ensuring our recruiters can match you with suitable roles. Let us help you take the next step in your career journey. A.I. may be used in the recruitment and selection process.

📌 Personal Affairs Manager (Greater Toronto Area)
🏢 Profit Executive Search
📍 Greater Toronto Area