Job Summary

We are seeking a proactive and organized Personal Assistant with construction industry experience to support our team in daily administrative and operational tasks. This role offers an exciting opportunity to be involved in various aspects of construction projects, ensuring smooth communication, efficient scheduling, and accurate record-keeping. The ideal candidate will demonstrate exceptional organizational skills, excellent communication abilities, and a strong familiarity with office software and construction-related processes.

This paid position is perfect for someone eager to contribute to dynamic projects while honing their administrative expertise within the construction sector.

Responsibilities

- Manage and coordinate schedules using Microsoft Outlook Calendar, ensuring timely appointments and project deadlines are met
- Handle correspondence via phone, email, and messaging platforms with professionalism and courtesy, maintaining excellent phone etiquette
- Maintain accurate records through data entry, filing, and bookkeeping using QuickBooks and other accounting tools
- Support project documentation by proofreading reports, contracts, and communications for clarity and accuracy
- Organize and manage office supplies, files, and project documents using Microsoft Office Suite and Google Workspace
- Assist with front desk duties including greeting visitors, answering multi-line phone systems,



and directing inquiries efficiently
- Facilitate administrative tasks such as signing documents via DocuSign and managing client or vendor information with precision

Qualifications

- Proven clerical or administrative experience in an office setting, preferably within the construction industry or related fields
- Strong organizational skills with the ability to multitask effectively in a fast-paced environment
- Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and familiarity with Microsoft Outlook Calendar
- Experience with bookkeeping software such as QuickBooks is highly desirable
- Excellent typing speed combined with attention to detail for data entry and proofreading tasks
- Knowledge of multi-line phone systems and front desk operations
- Ability to demonstrate qualified phone etiquette and customer service skills at all times
- Familiarity with office equipment including filing systems, photocopiers, and document management tools like DocuSign

Join us in this vibrant role where your organizational talents will directly support our construction projects’ success! We value energetic individuals who thrive on making a difference through efficient administration while contributing to exciting building endeavors. Pay: $15.79-$34.91 per hour

Benefits

- Casual dress
- Flexible schedule
- On-site parking

Work Location: In person

📌 Personal Assistant/construction (Calgary)
🏢 BOSS Drywall]
📍 Calgary