ABOUT THIS ROLE

Our client is looking for an organised and proactive Project Coordinator to join their team and support the coordination of multiple projects from planning through to completion.

The successful candidate will play a key role in keeping project deadlines, reporting, communication, logistics, and deliveries on track, while coordinating with clients, suppliers, contractors, and internal teams.

This is an ideal opportunity for someone with strong project coordination or administration experience who enjoys working in a quick-paced environment and is confident managing multiple priorities and following up to ensure projects are delivered successfully.

WHAT YOU WILL DO

Coordinate multiple projects from planning through to completion

Track project progress and ensure deadlines and milestones are met

Maintain project trackers and provide regular progress updates

Attend project meetings and communicate updates, actions, and outstanding requirements

Coordinate communication between internal teams, clients, suppliers, contractors, and field teams

Act as a central point of contact for project-related queries and follow up on outstanding actions

Liaise with contractors and field teams to ensure project requirements are actioned timeously

Coordinate production requirements and prepare relevant project documentation

Liaise with Studio and Design teams regarding artwork requirements and approvals

Ensure artwork and project requirements are finalised before production commences

Support procurement by providing accurate product specifications and project requirements





Assist with Purchase Orders, supplier quotations, customer quotations, and cost estimates

Coordinate logistics and dispatch of finished goods to contractors and project sites

Obtain courier quotations and arrange collections and deliveries

Monitor deliveries and follow up with couriers, contractors, and internal teams to ensure deadlines are met

Assist with project-related invoicing, GRNs, and supplier documentation

Prepare and maintain project status reports and implementation trackers

Ensure project information and documentation is accurately captured and maintained

Identify potential delays or operational issues and follow up to minimise project impact

Support continuous improvement and ensure projects remain on track

WHAT WE ARE LOOKING FOR

Project coordination or project administration experience

Excellent communication and coordination skills

Strong organisational and follow-up abilities

Experience liaising with clients, suppliers, and contractors

Ability to coordinate multiple projects and priorities simultaneously

Strong attention to detail and administrative accuracy

Excellent time management and ability to work to deadlines

Logistics and/or procurement experience will be advantageous

Experience with Sage X3 and/or OPUS will be advantageous

Strong Microsoft Office and Excel skills

Ability to work effectively in a fast-paced, deadline-driven environment

If you're an organised and proactive Project Coordinator who enjoys bringing people and processes together to keep projects moving, this could be the opportunity for you!

📌 Project Coordinator (New Germany)
🏢 Schlemmer
📍 New Germany