Job Title: Project Data Management Coordinator (Document Controller)

Duration: 09 months

Location: Montreal, QC

Pay Rate: C$(57.00 - 59.00)/hr T4

Hybrid Schedule: Minimum 3 days in office per week

Note: Bilingual – English & French

About the Role

- We are looking for a PDM Coordinator (Document Controller) to provide and ensure a proficient, effective, timely, and quality document management and control service throughout the Project’s lifecycle, across dispersed teams, time-zones, and geographies, whilst being based in Montreal.
- This role is part of an exciting central function, supporting the Projects Portfolio in Canada.
- This role is a great chance for a team player who has great stakeholder engagement skills, team leadership experience, and a strong understanding of Document Control processes.
- The successful candidate will also be involved in project set up, contractor engagement and onboarding, and implementing ongoing process improvements.
- Must have exp. With Technical/Engineering Drawings.

What You'll Bring

- A commitment to the safety of yourself and your team.
- Substantial experience in a document control role working on large projects (minimum 5 years).
- Experience in engineering and construction projects.
- Previous experience in managing small to medium document control teams.
- Excellent collaboration and engagement skills dealing with stakeholder groups and team members.
- Previous exposure in installing and managing Document Control systems and processes.
- Previous experience in project set-up and contract/project close-out and handover.
- Previous experience in managing suppliers, contractors, and/or vendor teams.
- Ability to oversee, manage, and report on the team's workload.




- Ability to excel in a fast-paced work environment.

It Will Also Be Beneficial If You Have

- Document Control experience across the project lifecycle, from Order of Magnitude study to handover and close-out.
- Experience working at or supporting projects on site.
- Prior experience with InEight Document and SharePoint.

Key Responsibilities

- Provide and ensure a proficient, effective, timely, and quality document management and control service throughout the project lifecycle.
- Quality control and verification of project deliverables from contractors and ESPs.
- Training and technical support for internal and external stakeholders.
- Participation in coordination meetings and communication follow-up.
- Reporting and data cleansing, in collaboration with the PDM Lead.
- Follow-up on pending project deliverables and RFI documentation.
- Utilize SharePoint, InEight, and MS Office systems.
- Onboard new starters, coach, and buddy up to ensure the ongoing development of DCs.
- Train DCs on internal PDM processes.
- Produce and distribute weekly expediting reports.
- Escalate issues not resolved within 24 hours to the Lead.
- Conduct fortnightly contractor check-ins.
- Review CDS with each contractor monthly.
- Maintain the distribution matrix monthly.
- Attend project meetings as per project cadence and engage regularly face-to-face with project peers.
- Conduct ongoing user system training (InEight, SharePoint).
- Deliver the plan for project setup and handover planning requirements as defined by the Lead.
- Role model stakeholder responsiveness (≤24 hours).
- Actively participate in improvement idea generation and the implementation of continuous improvement (CI) initiatives.
- Streamline InEight and SharePoint access requests.

📌 Project Data Management Coordinator (Montreal)
🏢 eTeam
📍 Montreal