We are looking for an organized, professional, and motivated Real Estate & Marketing Assistant to join our growing team in Cambridge.

The ideal candidate will be an excellent communicator who is comfortable working directly with clients, collecting and organizing documents, coordinating with different professionals and team members, and making sure important tasks and follow-ups are completed on time.

The position will also involve real estate administration, CRM management, and marketing/social media support.

Key Responsibilities

- Communicate with clients professionally by phone, text, and email.
- Collect required documents and information from clients and ensure they are properly organized.
- Follow up with clients regarding missing or outstanding documents.
- Coordinate with the mortgage team to ensure required documents and information are provided on time.
- Follow up with the mortgage team regarding outstanding requirements and next steps.
- Coordinate between clients, real estate agents, mortgage professionals, lawyers, and other parties as required.
- Act as a central point of coordination to ensure documents, follow-ups, deadlines, and required tasks are completed on time.
- Maintain organized electronic client files and records.
- Update client information, notes, and follow-up activities in the CRM.
- Track active clients, outstanding documents, appointments, important dates, and follow-ups.
- Assist the real estate team with day-to-day administrative responsibilities.
- Help coordinate appointments, client meetings, showings, transactions, and closings.
- Follow up with new and existing real estate leads as instructed.




- Assist with social media posting and scheduling.
- Organize photos, videos, and other marketing content.
- Assist with Canva and basic marketing materials.
- Coordinate marketing activities with other team members.
- Help collect client reviews and testimonials.
- Perform other administrative and marketing duties as required.

Qualifications
- Strong organizational and time-management skills.
- Excellent attention to detail.
- Strong written and verbal communication skills.
- Professional and confident when communicating with clients.
- Comfortable making phone calls and following up with clients.
- Ability to manage multiple clients, tasks, and deadlines simultaneously.
- Strong computer skills and ability to learn recent software quickly.
- Comfortable working with CRM systems and maintaining accurate client records.
- Basic knowledge of social media platforms including Instagram and Facebook.
- Ability to work independently and take ownership of assigned responsibilities.
- Reliable, responsible, and able to maintain confidentiality when handling client information.

Preferred Experience Previous experience in any of the following would be considered an asset:
- Real estate
- Real estate administration
- Mortgage or banking industry
- Administrative or office coordination
- Client service
- CRM management
- Social media or digital marketing
- Canva

Previous real estate or mortgage experience is preferred but not required for the right candidate. Training will be provided.

Pay: $42,000.00-$50,000.00 per year

Benefits

- Flexible schedule
- On-site parking

Work Location: In person

📌 Real Estate & Marketing Assistant (Cambridge)
🏢 TJPRC
📍 Cambridge