Job Summary

We are seeking an energetic and highly organized Receptionist/Office Manager to be the welcoming face and efficient coordinator of our office environment. This vital role combines front desk responsibilities with comprehensive office management duties, ensuring smooth daily operations. The ideal candidate will possess excellent communication skills, strong organizational abilities, and a proactive attitude to support team productivity and foster a positive workplace atmosphere.

This paid position offers an exciting opportunity to lead administrative functions, manage vendor relationships, and contribute to the overall success of our organization.

Responsibilities

- Greet visitors and clients professionally, managing multi-line phone systems with courteous phone etiquette.
- Oversee front desk operations, including answering inquiries, directing calls, and managing mail distribution.
- Handle bookkeeping tasks using QuickBooks, including invoicing, and expense tracking.
- Manage human resources functions such as maintaining personnel files, and supporting employee relations.
- Oversee vendor management activities, including negotiating contracts and ensuring timely delivery of supplies and services.
- Maintain organized filing systems,



perform clerical tasks like data entry and document preparation, and support budgeting efforts.

Qualifications

- Proven office experience with a strong background in administrative or clerical roles
- Supervising experience with demonstrated team management skills
- Proficiency in QuickBooks accounting software
- Excellent communication skills, both verbal and written, with professional phone etiquette
- Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
- Experience in bookkeeping, vendor management, and basic human resources functions
- Knowledge of multi-line phone systems, filing procedures, and office equipment operation
- Prior office management experience preferred; training & development experience is a plus

Join us to be part of a energetic team where your organizational talents will shine! This role is essential in creating a welcoming environment while ensuring operational excellence across all administrative functions. We value proactive individuals who thrive on supporting others and driving efficiency in a vibrant workplace. Pay: $19.00-$21.00 per hour

Benefits

- On-site parking

Work Location: In person

📌 Receptionist/Office Manager (Oakville)
🏢 Antique Hardwood Flooring
📍 Oakville