The Executive Assistant (EA) provides high-level administrative and organizational support to the Executive Director and Board of Directors to ensure the effective operation of the organization. The EA serves as a key point of coordination for executive and governance activities, while also supporting day-to-day office operations.

- Provide confidential administrative support to the Executive Director by managing calendar, appointments, meetings, and travel arrangements, while tracking deadlines, projects, and action items to ensure timely follow-up and completion.
- Coordinate all Board and committee meetings, including scheduling, logistics, agendas, board packages, minutes, and supporting documentation; attend meetings as requested, accurately record proceedings, and maintain official governance records.
- Oversee daily office administration functions, including managing office supplies, inventory, and procurement processes, to ensure efficient and effective office operations.
- Provide IT support to the Office IT Administrator and oversee the maintenance, troubleshooting, and day-to-day management of general office equipment and technology.

Requirements

This position requires exceptional professionalism, discretion, organizational ability, communication skills, and the capacity to manage multiple priorities in a dynamic non-profit setting.

- Diploma or degree in Office Administration, Business Administration, or a related field preferred.
- Minimum 3-5 years of progressively responsible administrative experience,



preferably supporting senior leadership and/or Boards of Directors.

At Family Dynamics, your well-being is our priority:

Supporting others also means supporting our team. We have you covered!

Positive and supportive work environment including active committees:

- Health and Safety;
- Diversity, Equity and Inclusion
- Psychological Health and Safety
- Health and dental coverage, vision, life insurance, long-term disability insurance and travel insurance, Company pension plan

Other Benefits:

- Employee Assistance Program
- Paid Sick Leave that accumulates upon hire
- Paid Vacation Leave that accumulates upon hire
- Ongoing training and opportunities for professional development.

Family Dynamics is committed to a diverse, inclusive and equitable workplace environment. We welcome applications from all women, racialized persons, indigenous persons, persons with disabilities and 2SLGBTQ+ persons to confidentially self- identify at the time of application. Applicants can request reasonable accommodations through all aspects of the selection and recruitment process. Please contact HR at to make those arrangements.

As a condition of employment, applicants will be required to provide a satisfactory criminal records check, including vulnerable sector search, and child abuse registry check, within 3 months of the present date.

We thank all applicants for their interest, but only those selected for an interview will be contacted.

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📌 Executive Assistant (Winnipeg)
🏢 The Westman Group of Companies
📍 Winnipeg