Ambulatory Serviceshas an exciting opportunity for aMEDICAL SECRETARYVirtual Behavioural MedicinePosting Number10106Position TypePermanent Full TimeShift TypeDay shift, No weekends (subject to change)Bi-Weekly Hours70 Hours, 7 hrs/shiftUnionSEIU ClericalHourly Pay Rate$27.01 - $29.41Date PostedAugust 14, 2026Internal Closing DateAugust 25, 2026About UsBaycrest Hospital and the Apotex Jewish Home for the Aged provide specialized geriatric care for older adults with complex medical, cognitive and dementia-related needs. As Canada’s only health system fully dedicated to aging and brain health, we bring together compassionate care, clinical excellence and leading expertise in dementia care, cognitive health and seniors’ wellness.Our integrated continuum - spanning hospital care, long-term care and community-based seniors’ services - ensures every older adult benefits from evidence-based practice, geriatric medicine and a team deeply experienced in aging and brain-health care.Job SummaryAmbulatory Outpatient Programs has an opportunity for a Medical Secretary. This position will support Ambulatory Services including Outreach and Day Hospitals. This position will work creatively in a variety of community environments and programs, such as: outpatient, day hospitals, outreach teams, community housing, primary care clinics, etc.Key ResponsibilitiesRepresents programs by welcoming patients and families/caregivers/guests, directing incoming phone calls, and retrieving / forwarding messages to the appropriate team memberUnderstands and articulates the core functioning of each team to new clients, providing high level information about program featuresEnsures the teams’ productivity by booking and confirming appointments, maintaining the team’s scheduleEngages with specialists and various community physicians and hospitals in a responsive manner to address concerns,



inquiries liaising and/or to obtain additional informationSynthesizes information presented at meetings into meeting notes/minutes that are shared with the teamProduces information by preparing and updating medical records, updating databases, entering payroll, and preparing agendas and minutes for team meetingsEnsures efficient operations of the program by maintaining office supplies, program/clinical supplies, and equipment including troubleshooting breakdowns and calling for repairsServes and protects the program’s clients by adhering to relevant professional standards, hospital policies and procedures, and legislation such as the Freedom of Information and Protection of Privacy ActPerforms tasks related to inventory administrationEnhances the team’s reputation and quality improvement by taking responsibility for requests as they arise, as well as, exploring novel opportunities that add value to team accomplishments and create efficienciesQualificationsCompletion of a recognized post-secondary Office Administration - Medical program, or comparableDemonstrated knowledge and experience using medical terminology, and processes (e.G. referrals, bookings, registration, client facing experience, etc.)Demonstrated ability to work well in a workflow-based setting serving various departments in Ambulatory CareDemonstrated ability to work independently and within a teamDemonstrated ability to respond to and effectively manage multiple requests and competing priorities in a busy clinic environmentExcellent interpersonal, communication and customer service skills and in working with geriatric clientele from diverse cultural backgroundsDemonstrated critical thinking skills, problem solving experience and the ability to take initiative in implementing creative solutionsDemonstrated ability to respond to and effectively manage multiple requests and competing priorities in a busy clinic environment#J-18808-Ljbffr

📌 Dynamic Medical Secretary Position - Parkdale Chc - $27.0 - $29.4 An Hour (Winnipeg)
🏢 Auduzhe Mino Nesewinong
📍 Winnipeg