Position Summary

We are seeking a highly organized, professional, and customer-focused Office Manager to oversee the day-to-day operations. The successful candidate will play a key role in ensuring the office runs efficiently and provides exceptional support to employees, management, visitors, and vendors.

The ideal candidate is a proactive team player with strong communication skills, excellent attention to detail, and the ability to manage multiple priorities in a quick-paced environment.

Key Responsibilities

Office Administration

- Order and maintain office supplies, coffee, kitchen supplies, and other office necessities.
- Monitor inventory levels and ensure timely replenishment of supplies.
- Coordinate with vendors and service providers as required.
- Maintain a clean, organized, and professional office environment.

Employee Support

- Coordinate the ordering, setup, and distribution of office transponders/access devices.
- Arrange cell phone setup and onboarding requirements for new employees in coordination with the IT department.
- Assist with new employee onboarding and office orientation.
- Provide administrative support to management and staff as needed.

Meeting & Event Coordination

- Schedule and manage boardroom bookings.
- Organize and coordinate virtual meetings using Microsoft Teams, Zoom, or other platforms.
- Prepare meeting rooms and ensure technology is ready prior to meetings.
- Assist with office events, employee meetings, and special functions.

Customer Service & Communication





- Serve as a professional first point of contact for visitors, clients, and employees.
- Respond to inquiries in a courteous and timely manner.
- Foster positive working relationships with employees, vendors, and external contacts.
- Support a collaborative and welcoming office culture.

Qualifications & Skills

Required Skills

- Proficiency with Microsoft Office Suite, including:
- Outlook
- Excel
- Word
- Teams
- Strong administrative and organizational skills.
- Excellent verbal and written communication skills.
- Outstanding customer service and interpersonal skills.
- Ability to prioritize tasks and manage multiple deadlines.
- Strong attention to detail and problem-solving abilities.

Personal Attributes

- Professional, courteous, and well-mannered.
- Friendly and approachable demeanor.
- Reliable and dependable.
- Strong team player with a positive attitude.
- Self-motivated and capable of working independently.
- Ability to maintain confidentiality and professionalism at all times.

Preferred Qualifications

- Previous experience as an Office Manager, Administrative Coordinator, Executive Assistant, or similar role.
- Experience coordinating office facilities, vendors, and employee onboarding.
- Familiarity with office access systems and telecommunications setup.

What We Offer

- Competitive salary
- Comprehensive benefits package
- Collaborative and supportive team environment
- Opportunities for professional growth and development

📌 Office Manager (Ontario)
🏢 Confidential Jobs
📍 Ontario