New Installations & Modernizations Coordinator
Primary Function
The New Installations Coordinator is responsible for managing and continuously improving support and coordination services for all New Installation projects from award through to close out. This will involve customer interaction, process management, and the detailed planning and organization of projects, including ordering construction related material, receiving parts, and conducting construction and modernization site visitations.

Responsibilities
Administration:

Assist New Installation team in all aspects of their jobs, including processing project documentation, dealing with suppliers, field requests, and customer requests

Prepare required documentation for Current Installations turn-over

Prepare and send project documents, correspondence and manuals as required

Attend construction meetings, prepare and distribute minutes

Ensure project billings and vendor invoices are accurate

Assist with collections

Maintain technical and ISO databases

Filing and other administrative duties

Process Management:

Support bid and quotation process

Review customer contracts to ensure they coincide with Schindler installation policies

Monitor and update SAP and Project Planner to ensure all major project milestone dates are met

Assist with coordinating and receiving material in warehouse, as well as coordinating shipping and deliveries to sites

Assist with project cost control through the preparation, issuance and processing of contract change orders and the review of supplier invoices and construction crew time tickets to ensure accuracy and coding to proper accounts

Assist with maintaining project milestones by assisting Sales with the approvals process

Plan, monitor and control TSSA submission process to meet project schedule

Plan and coordinate TSSA inspections of all projects

Maintain and follow up on forecasting for financial purposes

Customer Orientation:

Communicate with customers both internal and external including general contractors,



architects and other trades

Apply knowledge of Elevator and Building code requirements to respond to customer or architect inquiries

Assist with turn-over to customers

Health and Safety:

Participate in Safety Committee meetings including researching of tabled issues, coordination of training activities, meeting minute distribution, and safety board maintenance

Annual review of field tooling and safety equipment requirements.

Assist with audit preparationOrganize provincial Safety Authority Inspections and monitor their progress

Monitor the New Installation weekly labor plan and complete budget and forecast updates

Assist with Recent Installation activities as required

What you bring
Knowledge
Post Secondary Education and/or related experience.

Critical Skills

Technical proficiency and/or construction experience

Proficient in MS Office

Communication: Excellent verbal and written communication skills

Organization: Possess excellent organization skills with the ability to balance high volume of activities and changing priorities

Problem Solving: Information seeking and achievement orientation, ability to solve problems both independently and collaboratively

Teamwork: Ability to interact with all levels and foster a teamwork relationship

What’s in it for you?

Competitive Salary (commensurate with experience)

Competitive Bonus Incentive Program or Commission Plan

Wide range of professional and leadership development opportunities

Competitive Extended Health, Dental & Vision Plans

Generous Paid Time Off Plans

Tuition Reimbursement Program

Competitive Group RRSP with Company Match

At Schindler Group we value inclusion and diversity, and practice equity to create equal opportunities for all. We endeavor that all qualified applicants will receive consideration for employment without regard to age, race, ethnic background, color, religious affiliation, union affiliation, gender, gender identity, sexual orientation, marital status, national origin, nationality, genetics and health, disability or veteran status.

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📌 New Installations & Modernizations Coordinator (Alberta)
🏢 Schindler Group
📍 Alberta