Company BioNorth York General is one of Canada's leading community academic hospitals with a vision to deliver World-Class Care, 24/7. Affiliated with the University of Toronto, our multi-site campus supports our diverse community through every stage and life-defining moment by providing a wide range of acute care, ambulatory and long-term care services.Company BioNorth York General is one of Canada's leading community academic hospitals with a vision to deliver World-Class Care, 24/7. Affiliated with the University of Toronto, our multi-site campus supports our diverse community through every stage and life-defining moment by providing a wide range of acute care, ambulatory and long‐term care services.What defines North York General goes beyond exceptional quality care. Our superpower is how we deliver that care – the unparalleled compassion we bring to every encounter, during the moments that matter. Through partnerships, collaboration and academic endeavours, we seek to set new standards for People-Centred Care—a cornerstone of our culture and central to our Mission: People-Centred Care for a healthier community. North York General is a member of the North York Toronto Health Partners, an Ontario Health Team that integrates local care with patients, primary care and community partners. We are proud to be a place where the best people come to learn, grow and innovate. Join North York General to accelerate your career!Executive Assistant to Vice PresidentsYou will be part of a team of administrative professionals supporting the Senior Leadership Team. Specifically, you will be directly supporting two Vice-Presidents. Your goal in this position is to represent the Administration office in a professional and customer focused manner, and to provide a full range of administrative support to the daily activities of the Vice Presidents and other members of the Senior Leadership Team as needed. Utilizing a broad-based knowledge of NYGH policies, administrative practices and procedures, you will manage a variable and broad range of administrative activities, manage relationships with both internal and external contacts, handle complaints, and resolve administrative issues. You will have effective written and verbal communication, critical thinking and problem-solving skills. You have strong organizational and time management skills with the ability to multi-task and prioritize work.



You are confident working under pressure in a fast-paced office with the ability to meet tight deadlines. You will embrace the challenge of prioritizing work demands in a quick paced and stressful environment. You will be nimble and adjust to shifting priorities. This position contributes to the shared responsibility of ensuring health and safety policies are followed to provide for a healthy environment for patients, staff, physicians, volunteers and families.On a practical level, you willProvide administrative support to the daily activities of the Vice Presidents, and as needed, to other members of the Senior Leadership TeamBe responsible for effectively managing the Vice Presidents' schedules, which includes scheduling, foreseeing conflicts and developing solutionsSupport the Vice Presidents by prioritizing work to ensure deadlines are consistently metBe responsible for the timely processing of correspondenceHandle a wide variety of inquiries and apply judgment in responding to inquiries autonomouslyOrganize and maintain electronic and/or paper file management retrieval systems, including archiving correspondence and corporate documentsProactively identify requirements and prepare complex documents, presentations, briefing notes, databases, reports, spreadsheets, notices, using a variety of software programs with minimal directionBe responsible for ordering and maintaining the general office suppliesAssist in coordinating events and meetings such as Board, Senior Leadership Team Events, Board Committee, and Annual meetings.Participate in and lead activities to complete special projects, assignments and/or reportsSupport all aspects of meetings including but not limited to, agenda preparation, recording of minutes and logistics for Board Committees, Senior Leadership Team, corporate committees, working groups,



and other meetings as requiredWork collaboratively to provide cross coverage and support as part of a team of Executive Assistants who support other members of the hospital's Senior Leadership TeamUndertake other duties as assignedQualificationsCollege diploma/certificate or university degree in Administration or equivalentMinimum five (5) years in a senior executive assistant position in a fast-paced, customer focused environment; preferably at the executive levelExperience in collaborating with internal and external stakeholders in a fast-paced environmentGovernance in Practice Program Certification, preferredKnowledge of healthcare industry and governance structure, preferredExcellent computer skills (Microsoft Office Suite, Microsoft Outlook, etc.)Proficiency in minute-taking, with the ability to write clear, concise and accurate minutesExcellent spelling, grammatical and typing skillsExcellent interpersonal and customer service skills with the ability to communicate effectively with the public, Board Members, Government Officials, external stakeholders and Hospital staff at all levelsAttention to detail and resourcefulExperience in presentation preparation, building draft presentations based on high level instruction without immediate and constant supervision.Ability to work in an independent and self-directed mannerDemonstrated discretion, tact and diplomacy, to maintain confidentiality, and respect for privacyStrong knowledge of general office practices, procedures and standardsBilingualism in French/English an assetWhat We OfferWorking at NYGH means working with a dynamic team of fellow HR professionals, healthcare providers, staff, and volunteers in one of Canada's leading hospitals.This is a Full-Time Temporary position with 75 hours biweekly, days, Monday to Friday.We offer a highly competitive total compensation package which may include benefits, pension, vacation pay, or pay in lieu of benefits, when applicable.If you were searching for more reasons to consider joining the wonderful team at NYGH, check out some features of our Total Rewards package by visiting nygh.On.CaClosing StatementAt North York General, we are committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live, including those with disabilities. North York General is committed to providing accommodations in all parts of the hiring process. If you require an accommodation, we will work with you to meet your needs. #J-18808-Ljbffr

📌 Executive Assistant To Vice Presidents (Toronto)
🏢 North York General Hospital
📍 Toronto