Job Summary

We are seeking a highly organized and proactive Office Administrator to oversee daily office operations and support our team. The ideal candidate will possess robust communication, organizational, and multitasking skills, with experience in supervising staff and managing administrative functions. This role is vital in ensuring smooth office workflows, maintaining vendor relationships, and supporting human resources activities.

Duties
Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
Oversee clerical tasks such as filing, data entry, and document management using tools like QuickBooks and other bookkeeping software
Supervise administrative staff and coordinate team management activities to ensure productivity and efficiency
Handle human resources responsibilities including onboarding, training & development, and maintaining employee records
Manage payroll processing and assist with budgeting activities to support financial planning
Maintain vendor management relationships, process invoices, and oversee supply procurement




Support office organization by implementing filing systems and ensuring compliance with company policies
Provide excellent phone etiquette to clients, vendors, and internal staff while managing scheduling and appointment setting

Requirements
Proven experience in office administration or clerical roles with solid organizational skills in English
Supervising experience preferred, with the ability to lead a team effectively
Proficiency in QuickBooks, bookkeeping, payroll processing, and vendor management systems
Strong communication skills, both verbal and written, with excellent phone etiquette
Experience with front desk operations and multi-line phone systems
Knowledge of human resources functions including training & development and employee record management
Ability to manage multiple priorities efficiently in a fast-paced workplace
Demonstrated organizational skills with attention to detail in filing and document control
Prior office experience is essential; familiarity with budgeting processes is a plus

Job Types: Full time, Permanent, Fixed term contract Pay: From $15.94 per hour

Work Location: In person

📌 Office Administrator Calgary
🏢 Huntwood Millworks
📍 Calgary