We are seeking a agile and highly organized Office Admin Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that administrative tasks run smoothly and efficiently. Your energetic approach and attention to detail will help create a welcoming environment for clients, support team members, and keep our office functioning at its best.
This position offers an exciting prospect to develop your administrative skills while contributing to a vibrant workplace.
Responsibilities
Manage front desk duties, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
Perform data entry tasks accurately using tools such as QuickBooks, Microsoft Office, and Google Workspace
Maintain organized filing systems—both digital and physical—to ensure quick retrieval of documents and records
Assist with bookkeeping and basic financial tasks, including invoicing, expense tracking, and reconciling accounts
Support medical or dental office operations by handling patient or client scheduling, appointment confirmations, and patient records management
Provide excellent customer service by responding promptly to inquiries and supporting clients or patients with their needs
Perform clerical duties such as proofreading documents, preparing reports, and managing correspondence