Sinai Health is looking for an Administrative Assistant, Surgery/Oncology to support our team at Mount Sinai Hospital. The Administrative Assistant is an integral part of a busy and dynamic clinical practice within the Department of Surgery. In this role, you will be expected to exercise sound judgment and independence while managing the day-to-day related administrative activities. You will demonstrate a robust commitment to quality customer service, applying excellent problem solving and communication skills to ensure the success of a physician’s clinical practice.

In This Role You Will

- Schedule patient appointments for clinics or operative procedures
- Prepare charts for daily clinics and makes sure all results are filed on chart
- Review and transfer messages to physicians with patient chart for follow-up. Prepare charts for new patient referrals as required
- Retrieve release of information documents from patient charts in order to forward information to other physicians, prepare charts for patient rounds
- Maintain physicians calendars and schedules. Process all dictated clinical notes
- Establish forms, tables, spread sheets, etc. to capture monthly statistics
- Function in a public relations role with both "walk-in" and telephone clients; provide timely, friendly and informative service
- Work collaboratively with other administrative support staff
- Communicate and maintain working relationships with several institutions
- Perform other duties consistent with the job classification as required

Job Requirements





- Successful completion of a college diploma from an accredited educational institution
- 2 years of related experience preferably working within a clinic/health environment
- Applicants with proven equivalent recent and related training and experience may be considered
- Experience with various EMRs and booking systems

Preferred

- A college diploma in the field of Medical Office or Business Administration
- Proficiency with medical terminology and medical dicta-typing

Skills and Knowledge

- Proficient in Microsoft Word, Excel, Power Point, Outlook
- Demonstrated work ethic; positive, client focused attitude; superior professionalism; dependability and reliability; demonstrated commitment to providing outstanding customer service
- Superior written/oral communication and presentation skills; excellent interpersonal and relationship building skills; ability to effectively convey factual information and detailed explanations
- Confident time management, organizational and self-planning skills displaying flexibility by adjusting work schedules according to changing priorities, meeting demanding deadlines and producing high quality work
- Demonstrated ability to make decisions, exercise good judgment, discretion and initiative when dealing with confidential information and/or in responding to inquiries
- Demonstrated satisfactory work performance and attendance record

This is a Temporary contract for up to (12) months.

Job Type : Temporary Full Time

Hours (subject to change) : 37.5 hours per week

Vacancy Type : New/Replacement Vacancy

Vacancies : 1

Employee Group : Non-Union

#J-18808-Ljbffr

📌 Administrative Assistant, Surgery/Oncology (Toronto)
🏢 Mount Sinai Hospital (Toronto), Sinai Health
📍 Toronto