Bring your administrative coordination experience to serve democracy in British Columbia.

Join an innovative and recognized leader in electoral administration.

Competition #EBC2026:09

One full-time, permanent position under the Public Service Act

Administrative Officer (AO) 18 - $ 68,028.89 to $ 77,100.40 annually

In office minimum four days per week in Victoria, B.C.

Posting close date: Tuesday, September 1, 2026, at 11:00 p.m. Pacific Time

About the role
We are seeking a highly organized, professional, and proactive Executive Coordinator to provide executive support to the Chief Electoral Officer (CEO), Executive Committee, and Senior Management Team. This is an exciting prospect to work closely with Elections BC's executive leadership team and contribute to the effective administration of British Columbia's electoral system.

The Executive Coordinator manages high-priority correspondence, supports meetings and engagements, and ensures the smooth delivery of executive services across the organization. They manage the CEO's calendar, travel, briefing materials, correspondence, and administrative priorities. They support the Executive Committee and Senior Management Team through meeting coordination, minute-taking, and correspondence tracking. They coordinate engagement with government partners, interest-holders, and electoral jurisdictions, and lead and support corporate initiatives related to executive services, protocol, and inter-jurisdictional activities.

Our ideal applicant is a detail-oriented professional with exceptional organizational skills and initiative who is confident supporting senior leaders in a complex environment. You excel at managing competing priorities, handling confidential information with discretion, and working with limited direction.

If you are seeking a role that values collaboration, offers meaningful work, and emphasizes teamwork, creativity and respect, we look forward to your application.

Who we are




Elections BC is the independent Office of the Legislature responsible for administering provincial elections in British Columbia. We also administer other events like referenda, and oversee campaign financing rules for local elections.

We are a learning organization where teams collaborate and innovate to find the best possible solutions. We value accountability, impartiality, transparency, innovation, service, integrity, and strive to recognize individual ability.

What we offer
Our team makes a difference for voters in British Columbia. We work to ensure an accessible and inclusive democratic process for all eligible voters in the province by providing our staff:

Collaborative and supportive team environment

Challenging and energetic work

Work with one of the most high-performing organizations in the BC Public Service

As an independent and non-partisan Office of the Legislature, our permanent, excluded employees receive the following Public Service benefits:

Personal leave days to deal with life events and overtime pay

Option to earn up to 12 days of additional leave per year

Flexible health care and dental benefits

Employee and Family Assistance program

Public Service Pension Plan and seniority

Elections BC has a hybrid work model where staff are supported to work a minimum of 3 days per week in the Victoria office and up to 2 days from home, when operationally feasible. All staff work in office full time during electoral events. Given the operational nature of this role, the Executive Coordinator is expected to work in-office a minimum of 4 days per week during non-event periods.

Job Requirements
To be considered for this position, you must legally be eligible to work in Canada. Eligibility to work in Canada is granted through citizenship,



permanent resident status, or a work permit.

Education and experience:

Completion of a bachelor’s degree from a recognized post-secondary institution and one-year *related experience, OR an equivalent combination of education and experience, for example:

Diploma in a related discipline and two years of *related experience; OR

Certificate in a related discipline and three years of *related experience; OR

A minimum of five years of *related experience.

* Related experience must include :

Performing administrative and client services in a highly professional and busy office environment involving executive-level stakeholders.

Dealing with confidential and sensitive issues.

Using Microsoft Office suite (Outlook, Word, Excel) and Adobe Acrobat to prepare and distribute high-quality skilled documents.

Using collaboration tools such as Microsoft Teams, and other common office software.

Preference may be given to applicants with:

Previous experience working for Elections BC and/or r elated experience in electoral administration

Experience using CLIFF correspondence tracking software.

Experience working with senior leadership in an administrative and support role.

Experience with business writing and executive correspondence.

Demonstrated experience with event/meeting planning.

Note:

The results of this competition may be used to staff similar positions within Elections BC.

Lesser qualified applicants may be appointed at a lower level.

Use of artificial intelligence (AI) tools such as ChatGPT in responding to questions and completing written assignments may result in disqualification from the competition.

Elections BC is committed to fostering a respectful workplace and welcoming diversity and inclusion throughout our organization. If you require accommodations at any stage of the application or interview process, please contact [email protected]

Elections BC | 1-(phone hidden) | elections.bc.ca

#J-18808-Ljbffr

📌 Executive Coordinator (British Columbia)
🏢 Elections BC
📍 British Columbia