Schedule Part-time up to 25 hours per week (ideally 5 hours per day, 5 days per week)
THE ROLE We are seeking a highly organized and proactive Part-Time Office Administrator to support day-to-day office operations and provide administrative assistance to leadership, project teams, estimating, and business development.
This role is ideal for someone who enjoys a varied administrative position, can work independently, and is comfortable supporting multiple teams in a fast-paced, project-based environment.
YOUR RESPONSIBILITIES You will help keep the office organized and running smoothly while providing administrative support to regional operations and project teams. Duties include:
Provide administrative support to Eastern Canada operations
Manage office reception and communications, including phone, email, and general inquiries
Coordinate office supplies, facilities, maintenance, and equipment needs
Coordinate meetings, calendars, travel, and office logistics as required
Take meeting minutes and track action items for operations meetings
Maintain organized filing systems and accurate document control and records
Process invoices, track office expenses, and support administrative budgeting activities
Organize office events, meetings, and internal communications
Support onboarding activities, including workspace setup and equipment coordination
Collect and submit weekly employee timesheets to Head Office in line with payroll deadlines




Provide administrative support to Project Managers, Estimators, and Project Administrators
Assist with regional reporting, documentation, and other administrative initiatives as required
Support Business Development by maintaining CRM data, client lists, and opportunity tracking
Coordinate registration for conferences, trade shows, and networking events
Support LinkedIn, website, and social media updates related to Business Development activities
Assist with prequalification submissions and maintaining project sheets, employee resumes, and related documentation
WHAT WE LOOK FOR 3+ years of administrative experience; experience in construction or a project-based setting is preferred
Post-secondary education in Business Administration, Office Administration, or related field is an asset
Strong organizational skills with the ability to manage multiple priorities
Excellent communication and interpersonal skills
High attention to detail and strong administrative accuracy
Proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams
Experience with CRM or construction project management systems is an asset
Proactive, reliable, and comfortable working independently and supporting multiple teams
Ability to work effectively in a part-time capacity while maintaining strong organization and follow-through

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📌 Office Administrator (Ontario)
🏢 Bauer Foundations Canada
📍 Ontario