Administrative Assistant Position: Admin Assistant
Organization: World Fisheries Trust
Location: Esquimalt, Victoria BC / Hybrid
World Fisheries Trust, created in 1995, is a Canadian non-profit organization dedicated to the equitable and sustainable use and conservation of aquatic biodiversity. It acts internationally with small-scale fisheries and aquaculture in Latin America and locally with environmental education and community-based environmental monitoring and stewardship.
WFT is in need of an experienced, part-time administrative and book-keeping assistant for its Victoria office. The candidate should have experience with QuickBooks software or equivalent, associated budgeting and project monitoring in Excel, be details-oriented, and have strong file management skills as well as an understanding of registered charity administrative requirements. We are looking for a self starter who works well with limited direction, is enthusiastic, and possesses a excellent deal of personal responsibility and flexibility. Experience in the environmental field, and knowledge of Spanish or Portuguese are considered assets. Participation in education and research activities of WFT in addition to admin duties is possible for the right candidate.
Responsibilities Include But Are Not Limited To Collating expense and income records and reconciliation with banking records
Working with an external book-keeper, updating QuickBooks files and preparing documents for annual external audit
Generating and tracking invoices and account transfers Excel
Conducting Payroll with Ceridian on a semi-monthly basis




Paying and monitoring recurring costs and operational expenses (including expense reports)
Communicating effectively with external oversight book-keeper, auditor, and board
Reporting discrepancies
Conducting monthly project specific accounting reports of expenses and budgets and custom reports as needed
Maintaining required financial and project files
Assisting in developing and monitoring budgets
Assisting in proposal development and project implementation, as needed
Lead or Assist in communications, including management of telephone and email systems, updating webpage and social media, and maintaining Google drive and backup systems.
Overseeing the administrative maintenance of the office, including cleaning
WFT has a gender equality and human resources policy, which the candidate is expected to ascribe to.
Desirable Qualifications Office and project management experience
Book-keeping training and experience (especially QuickBooks)
Demonstrated interest in environmental issues, education and/or international development
English fluency; French, Portuguese or Spanish desirable
Understanding and Interest in the objectives of World Fisheries Trust
Location The work will be based in Victoria, BC, with a requirement for some office presence.
Time & Renumeration Duties are expected to take 2-3 days per week at current project load.
Remuneration will be based on level of experience in the ballpark of $26/hr.
Start date is as soon as possible, with training provided. Probationary period of two months.

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📌 Admin Assistant (British Columbia)
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📍 British Columbia