Responsibilities
Bid Administration

Conducts daily searches on all available media / bulletin boards / job posting sites for bid and pre-qual opportunities. Short list opportunities to suit corporate goals and manpower / staffing requirements

Solicits and maintains communication with subcontractors and vendors

Prepares subcontractor bid packages

Transmits addenda, clarifications and other bid information to subcontractors

Ensures that we have proper coverage from subcontractors on bid day

Contacts supply houses to obtain additional subcontractor bids

Shows creativity and resourcefulness to gain better pricing from subcontractors

Submits 100% of bids and budgets by the bid deadline

Enters all relevant information into Excel

Manages Bid board

Uploads all drawings, addendums, specs and relevant information

Prints relevant drawings and specs

Attends and/or organizes all job showings

Obtains all bonding and insurances

Reviews Buy & Sell, Merx, Ottawa City Approvals, etc. daily to find current leads





Reviews bid requirements thoroughly and asks follow‑up questions for every bid

Has a thorough understanding of the scope for specific trade assigned

Develops RFI’s and clarifications, ensures adequate subcontractor coverage and shows interest

Performs comprehensive “bid day” analysis and scoping of specific assigned trades

Understands how to fit subs to the size/scope of project

Creates bid lists that fit scope of job, ensuring that we have the right subs for the project

Follow up and Bid Closing

Consistently follows up on submitted bids and budgets

Monthly reporting of won/loss/etc.

Project Turnover

Properly turns over bid documents and sub information to Project Management in a timely manner

Reviews drawings with Project Manager and highlights areas of concern

Reviews job costs with Project Manager

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📌 Estimator - ottawa (Quebec City)
🏢 Bilinguallink
📍 Quebec City