English (Intermediate oral and written production & comprehension)
French (Basic oral and written production, Intermediate written comprehension)
Testing May Be Required To Demonstrate Knowledge Of English (Intermediate oral and written production & comprehension)
French (Basic oral and written production, Intermediate written comprehension)
Word (Basic)
Excel (Basic)
REFERENCE: 247178-67 IMPORTANT: Effective immediately, full time permanent DEADLINE TO APPLY: September 2, 2026
HOURLY SALARY RANGE: $25.65/h- $28.68/h
SCHEDULE: 8h30-4h30 or upon agreement with direct supervisor
JOB SUMMARY: Under the general authority of the Dean of Academic Systems and the direct supervision of the Records Manager provides clerical support for the Registrar’s Office.
Duties And Responsibilities Assist with the daily operation, including answering in person or other inquiries
Assist with convocation preparation and awards
Process registrations for full-time continuing education programs (AEC and DEC)
Assist with continuing education and day division registration
Enter data for grade changes, temporary incompletes (IT), commandites, substitutions and equivalencies (SU & EQ)
Schedule courses and update course schedule information
Perform other related tasks as may be assigned
Medical incomplete requests Provide students with information about the medical incomplete process and answer questions
Receive and prepare medical incomplete requests for evaluation by the Dean of Academic Systems
Process requests once evaluated by the Dean of Academic Systems
English Exit Exam Select eligible students and transmission to MEES
Prepare, survey and compile results
Update CLARA accordingly
Distribute results to students
Assist with training invigilators
Prepare seating,



exam materials; pre-exam and post-exam
Responsible for the execution of the English Exit Exam
Citizenship / Out-of-Province Student Verification for Day and Continuing Education Retrieve resident of Quebec status from MEES
Verify and obtain documents for students without resident status
Update student status record
Respond to students’ queries related to their status
Verify International Student Study Permits for Day and Continuing Education
Probation Prepare probation letters (agile documents) for students
Update students’ probation status
Communicate workshop schedule & information and track participants
Qualifications Education To have a diploma of vocational studies (DEP) with appropriate specialty or a secondary school diploma(DES)or have a diploma or an attestation of studies which is recognized as equivalent by the competent authority and have at least one (1) year of pertinent experience.
Specific Requirements At least one year of pertinent experience
Strong interpersonal skills and discretion
Ability to multi-task
High degree of accuracy in clerical work and data entry
Ability to work with limited supervision
Ability to produce work under pressure and to meet deadlines
Ability to organize work efficiently
English (Intermediate oral and written production & comprehension)
French (Basic oral and written production, Intermediate written comprehension)
Computer literacy / knowledge of Microsoft Office (WORD and EXCEL)
Analytical and problem-solving skills
Testing May Be Required To Demonstrate Knowledge Of English (Intermediate oral and written production & comprehension)
French (Basic oral and written production, Intermediate written comprehension)
Word (Basic)
Excel (Basic)

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📌 Administrative Support Agent, Class I - Records (Quebec City)
🏢 Cegep John Abbott College
📍 Quebec City