Follow us on LinkedIn
Posting Reason: Temporary replacement of a regular position
Job Type: Employee
Anticipated Duration in Months (for contracts and temporary assignments): 17
Job Family: Event Management
# of Open Positions: 1
Faculty/Service - Department: Telfer Marketing and Communications
Campus: Desmarais Hall
Union Affiliation: SSUO
Date Posted (YYYY/MM/DD): 2026/08/20
Applications must be received BEFORE (YYYY/MM/DD): 2026/08/31
Hours per week: 35
Salary Grade: SSUO Grade 10
Salary Range: $85,040.00 - $107,421.00
About the Telfer School of Management The Telfer School of Management at the University of Ottawa is located in the heart of Ottawa and is the proud academic home of some 4,300 students, 200 faculty members, over 100 staff members, and over 30,000 alumni. At Telfer, everything we do from teaching to research, to policy advice is firmly aligned with helping Canada reach its potential. We believe that better business practice means a better Canada and that a better Canada means a better world.
Position Purpose Reporting to the Manager of Brand, Digital and Events, the incumbent organizes and manages a variety of high-profile Telfer School of Management events, ranging from 10 to 400 attendees, on behalf and in support of the Telfer School's Marketing and Communications office, Dean's office, faculty, academic programs, students' clubs and alumni for both internal community and external audiences, in a manner that is consistent with Telfer School standards, image and reputation. Manages high end cultivation and stewardship event functions from start to finish, including invitation lists and emails, VIP hosting arrangements and related follow ups.
In this role, your responsibilities will include Directs, manages and creates the yearly calendar of Telfer School of Management events,



which mostly supports fundraising, alumni and community relations, strategic relationship building, research and recognition targets.
Fully responsible for managing other events and requests assigned by the Dean, Assistant Dean or Director of Marketing & Communications.
Develops and implements proper protocol and procedures, including security preparations, detailed schedules, and budgets and identifies critical dates and deadlines to ensure that events are managed efficiently and on time. Organizes pre- and post-event evaluations and prepares final statistical reports, debriefing notes and follow-up reports after each event for distribution to the Assistant Dean and Director of Marketing & Communications.
Provides on-going management of the Event Coordinators, including development and performance evaluations. The work requires full and continued responsibility to supervise the activities of a small work unit but requires regular supervision of large temporary teams.
Fully responsible for policies on room use and allocation of the event facilities, DMS 4101. Controls the use of the Telfer School's DMS 4101 and scheduling of set‑ups and take downs. The Manager also works closely with the Manager of Operations with regards to maintenance, inventory and purchases needed in the room.




Acts as a consultant and provides strategic direction to Telfer School of Management staff and students who are planning events and provides supplier referrals, (audio visual, venues, food and beverage florists, etc) to ensure a positive event experience for all parties involved.
Negotiates pricing and services from various vendors such as hotels, florists, caterers, audio-visual providers, photographers, equipment rental companies, and entertainers with the goal of arranging a discounted fee and/or pro bono services.
Arranges venue preparations and negotiates facility arrangements both off and on campus.
Identifies and coordinates University support services such as Conventions and Reservations, Physical Resources, Protection, Multi-Media Distribution, Housing and other areas as needed for events.
Attends events and orchestrates functions by directing guests and seating arrangements; manages staff, including volunteers, caterers, audio-visual providers, equipment suppliers, facilities staff, entertainers and security staff.
Works closely with Marketing & Communications in developing a media strategy for promoting the event (production of promotional materials, programs, ads, web site, presentations etc.).
Drafts program and briefing notes for the Dean and all program participants for formal special events. Prepares event scenarios, run sheets, event invitations and sends event invitations to participants.
What you will bring University degree in management or communications or equivalent work experience normally acquired through prior event management, marketing, or public relations positions.
Three years' experience in the management of events of up to 400 attendees, which includes receptions, recognition functions, conferences, galas and public events, preferably in a business school setting.
Excellent

#J-18808-Ljbffr

📌 Intermediate Specialist, Event Management (Quebec City)
🏢 uOttawa
📍 Quebec City