SitePartners is a specialized marketing agency built for the industrial sector. We solve business problems, build brands, and drive growth for the construction, manufacturing and resource sectors. We are a full-service marketing partner that moves organizations forward. We have an exciting opening for a

Finance & Office Coordinator

to join our team. This is an entry-level role split between structured financial tasks (the majority of your time) and keeping our office running smoothly day to day. We'll train you on our specific systems and processes, so what matters most is the accuracy and organization you bring with you.

So what kind of person fits the role? Someone who's detail-oriented and reliable, and who doesn't let either side of the role slip when priorities compete. A person who's just as comfortable double-checking a reconciliation as they are greeting a client at the door, and who takes pride in keeping things running smoothly behind the scenes.

Key Responsibilities: Transaction Processing & Data Entry

Process and accurately record accounts payable, accounts receivable, and expense entries

Assist with invoice generation, tracking, and follow-up

Ensure all financial transactions are entered into systems with precision and on time

Support proper documentation of receipts, invoices, and payments

Reconciliation & Compliance Support

Assist with monthly reconciliation of expense accounts and bank transactions

Identify discrepancies and flag them for Finance Manager review

Assist with GST tracking and documentation

Support preparation of materials for regulatory reporting

Payroll & Cross-Functional Finance Support

Support payroll processing activities





Assist with preparation of Records of Employment and T4 documentation

Maintain accurate employee-related financial records

Support Operations and leadership with basic financial data requests

Client & Guest Experience

Greet and welcome clients and visitors in a professional and friendly manner

Prepare meeting rooms, including refreshments and required materials

Coordinate and deliver client welcome packages and gifts

Office Operations & Administrative Support

Maintain a clean, organized, and welcoming office environment, fully stocked with supplies

Manage vendor relationships, including cleaning, maintenance, and IT

Support travel arrangements for internal staff

Coordinate sourcing and purchasing of office furniture, supplies, and equipment

Manage incoming and outgoing mail, deliveries, and courier services

Support internal events and maintain organized digital filing systems

Assist with special projects and support Site entities and sister companies as needed.

Qualifications

0-3 years of experience in a bookkeeping, administrative, or office coordination role, recent grads welcome

Familiarity with core accounting concepts (AP, AR, basic reconciliations) is an asset

Experience with accounting software (QuickBooks, Xero, or similar) is an asset

Solid attention to detail and organizational skills





Comfortable managing multiple priorities across finance and office administration tasks

Friendly and professional, comfortable being the first point of contact for clients and visitors

Post-secondary education in Accounting, Finance, Business Administration, or a related field is preferred

SitePartners "Must Haves"

You care about getting it right, precision and accuracy drive you

You're a self-starter who takes ownership of your work and follows through

You have a sense of humor and love to have fun, but take your responsibilities seriously

Benefits of Working for SitePartners

Compensation: $50,000 - $63,000 (based on experience)

Extended health benefits plan + health spending account

Company laptop (Apple)

Office coffee, snacks, and refreshments

Dogs in the office - Woof!

SitePartners is an equal opportunity employer dedicated to fostering a diverse, equitable, and inclusive workplace where every employee feels valued and empowered. We believe our differences make us stronger and actively seek to build a team that reflects the rich diversity of the communities we serve. We strive to ensure equal opportunities for all employees, regardless of race, ethnicity, gender, sexual orientation, religion, age, disability, or any other unique characteristic, and we are committed to continually improving our practices.

Join us in our commitment to building a workplace where every voice is heard and everyone has the opportunity to make a meaningful impact.

If you require accommodations at any stage of the application or interview process, please let us know, and we will work with you to meet your needs.

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📌 Finance & Office Coordinator (Winnipeg)
🏢 SitePartners
📍 Winnipeg