Sinai Health is looking for an

Administrative Assistant, Surgery/Oncology

to support our team at Mount Sinai Hospital. The Administrative Assistant is an integral part of a busy and dynamic clinical practice within the Department of Surgery. In this role, you will be expected to exercise sound judgment and independence while managing the day-to-day related administrative activities. You will demonstrate a strong commitment to quality customer service, applying excellent problem solving and communication skills to ensure the success of a physician’s clinical practice.

In This Role You Will

Schedule patient appointments for clinics or operative procedures

Prepare charts for daily clinics and makes sure all results are filed on chart

Review and transfer messages to physicians with patient chart for follow-up. Prepare charts for new patient referrals as required

Retrieve release of information documents from patient charts in order to forward information to other physicians, prepare charts for patient rounds

Maintain physicians calendars and schedules. Process all dictated clinical notes

Establish forms, tables, spread sheets, etc. to capture monthly statistics

Function in a public relations role with both "walk-in" and telephone clients; provide timely, friendly and informative service

Work collaboratively with other administrative support staff

Communicate and maintain working relationships with several institutions

Perform other duties consistent with the job classification as required

Job Requirements





Successful completion of a college diploma from an accredited educational institution

2 years of related experience preferably working within a clinic/health environment

Applicants with proven equivalent recent and related training and experience may be considered

Experience with various EMRs and booking systems

Preferred

A college diploma in the field of Medical Office or Business Administration

Proficiency with medical terminology and medical dicta-typing

Skills and Knowledge

Proficient in Microsoft Word, Excel, Power Point, Outlook

Demonstrated work ethic; positive, client focused attitude; superior professionalism; dependability and reliability; demonstrated commitment to providing outstanding customer service

Superior written/oral communication and presentation skills; excellent interpersonal and relationship building skills; ability to effectively convey factual information and detailed explanations

Confident time management, organizational and self-planning skills displaying flexibility by adjusting work schedules according to changing priorities, meeting demanding deadlines and producing high quality work

Demonstrated ability to make decisions, exercise good judgment, discretion and initiative when dealing with confidential information and/or in responding to inquiries

Demonstrated satisfactory work performance and attendance record

This is a Temporary contract for up to [12] months.

Job Type : Temporary Full Time

Hours (subject to change) : 37.5 hours per week

Vacancy Type : Current/Replacement Vacancy

Vacancies : 1

Employee Group : Non-Union

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📌 Administrative Assistant, Surgery/Oncology (Winnipeg)
🏢 Mount Sinai Hospital (Toronto), Sinai Health
📍 Winnipeg