Our Utilities client is seeking an experienced Document Control Specialist to support the a Pipeline Project. The role will provide document control and information management support across engineering, construction, project execution, and eventual turnover to Operations. (Edmonton, Hybrid TWT)

Must Have Skills

- 5+ years of Document Control and/or Document Management supporting large-scale pipeline, energy, utilities, oil & gas, or infrastructure projects.
- Experience working within a standardized Document Control / Information Management environment, including established procedures, templates, numbering conventions, metadata requirements, and technical standards.
- Robust experience coordinating documentation and deliverables from EPCs, engineering consultants, vendors, suppliers, and construction contractors.
- Strong knowledge of document revision/version control, metadata, document numbering, distribution matrices, workflows, transmittals, and document registers.
- Experience performing document quality assurance and compliance audits, identifying gaps or non-conformances, and coordinating corrective actions.
- Hands-on experience with Electronic Document Management Systems (EDMS) and maintaining document and data integrity within controlled repositories.
- Strong Microsoft Office / Microsoft 365 skills, including Excel, Word, SharePoint, and Adobe Acrobat.

Nice to Have Skills

- Previous experience supporting pipeline construction or linear infrastructure projects.
- Experience with Procore, SharePoint, Oracle ECM, ProjectWise, Livelink/OpenText, Documentum, or similar EDMS platforms.
- Experience developing or maintaining Document Control KPIs, audit metrics,



SLA reporting, and compliance reporting.

Key Responsibilities

- Provide Document Control and Information Management support throughout the project, supporting engineering, procurement, construction, commissioning, and project closeout activities.
- Coordinate and track documentation and deliverables from EPCs, engineering consultants, vendors, suppliers, and construction contractors, ensuring compliance with established project standards and requirements.
- Perform quality assurance and compliance reviews to verify document numbering, metadata, formatting, revision status, approvals, completeness, and adherence to established templates and standards.
- Manage document workflows, transmittals, review cycles, revisions, distribution, and status tracking to ensure current and approved information is available to project stakeholders.
- Support the control and reconciliation of vendor documentation, construction packages, redlines, as-built documentation, and controlled engineering records throughout project execution.
- Conduct document and information-quality audits, identify missing or non-compliant deliverables, and work with internal teams and external contractors to resolve deficiencies.
- Maintain document registers, indexes, distribution matrices, tracking tools, KPIs, audit metrics, and status reporting to provide visibility into document-control performance and outstanding deliverables.
- Work closely with Project Management, Construction, Commissioning, Operations, vendors, and contractors to ensure consistent application of established Document Control and Information Management requirements.

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📌 Document Controls Specialist (Edmonton)
🏢 Johnson Service Group
📍 Edmonton