About This PositionDo you have a passion for working with older adults, including people living with Alzheimer’s disease and other dementias and their care partners? Are you looking for a position that offers variety and incredible job satisfaction?Job Status:Full-time, 12-month Contract, 35 hours per week (new role)Location:Alzheimer Society Southwest Partners:Middlesex Site– 435 Windemere Road, LondonSummaryThe Finance Administrative Assistant is an important part of the operations and finance team. This role maintains flow of invoices, has knowledge of finance-related operations within all departments and communicates with good judgment, sensitivity, and tact. With strong attention to detail and an ability to multi-task, the Finance Administrative Assistant provides administrative support to the team through a variety of tasks related to the organization. This includes responsibilities supporting the community clinical team with the respite program, accounts payable and receivable, requiring accuracy and discretion in handling financial data. The Finance Administrative Assistant is a natural with computers and databases and possesses the skills to assist in maintaining the organization and office’s administrative and financial processes.Duties And ResponsibilitiesAccounts PayableEnter all bills for payment in QuickBooks software coding based on program.Produce cheques or pay invoices by direct deposit for A/P bi-weekly.Monitor cash flows.Track grant monies/expenses.Enter and reconcile VISA expenses.Billing/Accounts ReceivablePrepare invoices for sponsorships, education sessions and all other billing as required.Ensure A/R is up to date with receivables paid in a timely manner and payments applied.Administrative And Departmental SupportPrepare the bank deposit and appropriate bank deposit forms, assist in bank deposits as requested.Assist Finance team with month end responsibilities as requiredSupport the Community Clinical Manager in monitoring and tracking expenditures related to the DRC respite program.Maintain and analyze respite funding utilizationAssist in the preparation of monthly and quarterly DRC Program reports, as requested by the Community Clinical Manager.Prepare and maintain accurate records, spreadsheets,



and supporting documentation related to DRC respite funding and reporting requirements.Liaise with external respite providers to verify invoice accuracy, resolve billing discrepancies, to ensure proper allocation of program funds.Assist in supporting designated manager and their team.Other duties as assigned by supervisor, director or CEO.Evaluation & OtherAs an employee of a non-profit organization, you are expected to participate in fund development activities as required,Quarterly performance meetings and annual performance review with Supervisor.Required QualificationsPost-Secondary Education in a relevant field (such as business administration), adequate work experience or a combination of both.2-3 years of relevant experience in an administrative role.Able to work within an workplace that requires a high degree of professionalism, confidentiality and discretion.Exceptional ability to focus, multi-task, and follow-up with accuracy and efficiency.Demonstrated proficiency in Microsoft 365, Power Point, Word, Outlook and Excel.Excellent interpersonal, communication and organizational abilities (verbal and written).Strong time management skills.Experience with accounts payable / receivable.Experience working within and maintaining databases.Experience supporting Finance related workValid driver’s license and access to a vehicle.Valid Vulnerable Sector Police Check screening required.Preferred QualificationsExperience in the non-profit health care sector.Knowledge of Alzheimer disease and related dementias.Knowledge and experience around Health and Safety.Immediate Supervisor:Finance ControllerIndirect Supervisor:Director of OperationsDirect Reports:NoneWorking ConditionsIn office setting. Some work from home. General office duties, typing, filing, occasional lifting / carrying 25lbs, reaching, bending, walking, sitting, and standing. Freedom of movement throughout the day. Some travel may be required, some limited, occasional,



evening and weekend work required.About UsOrganization Overview:The Alzheimer Society actively supports families and individuals affected by Alzheimer’s disease and other dementias. We advocate for and provide support services, education, and funding for research for those affected by Alzheimer’s disease and other dementias.Our VisionNo one impacted by dementia goes unsupported.Our MissionWe provide community and person-centered support and education to those impacted by dementia.Our ValuesCollaboration, Excellence, Respect, Compassion and Belonging.Website:www.Alzswp.CaWHY US!Positive workplace cultureA great team with meaningful goals and valuesMentorshipEmployee assistance programProfessional development opportunitiesSalary range: Grade 3 - $46,365 - $55,638 per yearGenerous paid vacation time, paid sick time, personal days and birthday off paidOffice hours: Mon - Fri, 8:30 am to 4:30 pmHybrid work, versatile work arrangement, 35-hour work weekCommitment To Equitable RecruitmentThe Alzheimer Society Southwest Partners (AlzSWP) recognizes the value and dignity of each individual and ensures everyone has genuine, open, and unhindered access to employment opportunities, free from any barriers, systemic or otherwise. We are dedicated to building a diverse and inclusive work environment, where the rights of all individuals and groups are protected and all members feel safe, respected, empowered, and valued for their contributions.Our values (collaboration, excellence, respect, compassion and belonging) and are the guideposts we use for decision-making of all kinds. We believe that this will guide the organization toward a place of inclusion for all - where equity and access to essential supports and services becomes the reality.We are committed to inclusive, barrier-free recruitment and selection processes in accordance with the Human Rights Code and AODA. AlzSWP welcomes those who have demonstrated a commitment to upholding the values of equity and social justice and we encourage applications from First Nations, Inuit and Métis, Indigenous Peoples of North America, Black and persons of colour, persons with disabilities, people living with dementia, care partners and those who identify as 2SLBGTQAI+.Alzheimer Society Southwest Partners435 Windermere RdLondon, ON, N5X2T1519-680-2404#J-18808-Ljbffr

📌 Finance Administrative Assistant (Winnipeg)
🏢 Alzheimer Society
📍 Winnipeg