Share this job as a link in your status update to LinkedIn. Job Title Status Casual/On-call Temporary - Approximate length of assignment, in months Type of Position a Replacement Start Date Immediate Per hour Salary Grade $40.50 - $44.02 Department York Region -> Legal & Court Services -> Court Services Location Job Description (E) ABOUT US

Almost 1.3 million residents call York Region home, making it one of the largest regions in Canada – and the fastest growing with a population that’s expected to grow to more than 2 million by 2051. Our geography, which is comprised of about 1,800 square kilometers over nine different municipalities, is as beautiful, interesting and diverse as our people. Local government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources. WHAT WE OFFER

Recognized by Forbes as one of Canada’s Best Employers, we offer a collaborative, progressive workplace that takes pride in our organizational culture and is committed to living The 13+ Factors of Psychological Health and Safety in the Workplace – aligned with our vision to create strong, caring and safe communities both within and outside our walls. Defined Benefit Pension Program

- With the Ontario Municipal Employees Retirement System (OMERS) defined benefit pension plan, you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions. Benefits and Wellness -

Employees and their loved ones have access to a comprehensive employer-paid benefits plan that includes extended health, dental and life insurance, access to a 24/7 Employee and Family Assistance Program and corporate discounts and purchase plans for day-to-day products and services. Inclusive and Diverse Workforce

- We’re committed to fostering an setting that celebrates all dimensions of diversity and ensures everyone can develop to their full potential, participate freely in society and live with respect, dignity and freedom from discrimination. Our robust Inclusion, Diversity, Equity and Accessibility program continues to grow, and has been recognized by the United Nations and many other organizations for our leadership.

ABOUT THE ROLE





This position is responsible for providing administrative judicial support services for courtroom proceedings, including the operation of courtroom recording equipment, maintaining court records and ensuring courtroom decorum. This position provides general assistance to the judiciary while coordinating with internal and external partners in the courtroom to ensure timely and effective use of the courts. WHAT YOU'LL BE DOING

Acts as Clerk of the Court while court is in session and provides judicial support for virtual and in-person courtroom proceedings, including opening/closing court, arraignment, swearing/affirming witnesses, and recording endorsements. Ensures courtroom decorum is maintained as per the Ontario Courts of Justice Act. Prepares and distributes court documents in accordance with judicial order and legislated requirements. Provides judiciary with motions and/or legal documents prior to court commencing, ensures daily docket and exhibits for court proceedings are properly before the court, and retrieves any missing material and information. Updates dispositions in the Integrated Court Offences Network (ICON) online system and ensures accuracy of pre- and post- court dockets. Receives, prepares and presents court exhibits. Stores and releases court exhibits in accordance with retention requirements. Prepares and supports the Justice of the Peace intake court including audio court record. Prepares correspondence and other written documentation as needed. Serves defendants with documents and swears affidavits of service as required by case law. Completes forms required by the court such as remand slips, interpreter requests, seizure slips, etc. and provides copies to the appropriate agencies in accordance with Ministry of the Attorney General’s protocols. Provides calculation of victim fine surcharge, fees and fines for defendants at the end of each appearance. Drafts correspondence for the judiciary relating to matters heard in court.



Collects drivers’ licences from defendants in court when required and forwards to Ministry of Transportation. Conducts prescribed announcements in the case of court closures or emergencies to ensure jurisdiction of matters and defendants before the court is not lost. Prepares verbatim transcripts of court proceedings from the audio court record, as needed, and certifies transcripts when assigned. WHAT WE'RE LOOKING FOR

Successful completion of a Post Secondary Diploma or Certificate (1 year or more) in a Legal Assistant or Professional Program or related field or approved equivalent combination of education and experience. Minimum three (3) years’ experience in a court environment or related court experience. Satisfactory Police Criminal Background Check. Knowledge of Provincial Offences and Highway Traffic Acts. Demonstrated ability in the Region’s core competencies. Knowledge of general office procedures including records management system. Intermediate skills in MS Office Suite including the use of virtual platforms, as well as knowledge of Integrated Court Offences Network (ICON) online system. Excellent interpersonal skills and ability to connect with a range of internal and external partners while focusing on fostering collaborative work relationships. Strong ability to develop relationships and work in a welcoming and inclusive environment, where diversity is celebrated and where everyone can develop to their full potential. Scheduled Weekly Hours 3.5 Scheduled Shifts Monday to Friday - 8:00am to 4:30pm - Rotating Shifts Operational Hours Close Date September 2, 2026 # of Hires Needed 1 Union CUPE Local 4900 York Region is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. We respect, encourage and celebrate our diversity, aiming to build a qualified workforce that reflects the population we serve. Should you require an accommodation under the Human Rights Code during the recruitment and selection process, including accessible formats and communication supports, please email [email protected] or call 1-(phone hidden) extension 75506. Accommodations for applicants with disabilities are available upon request during recruitment processes and throughout employment.

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📌 Courtroom Clerk Reporter (East Gwillimbury)
🏢 York Region (The Regional Municipality of York)
📍 East Gwillimbury