Location:

Calgary, AB

Objectives:

Our client, a professional engineering firm, has an exciting prospect for an Administrative Assistant, who will provide administrative, clerical, and reception services to ensure smooth day-to-day operations. This position is responsible for a range of administrative duties including front desk reception, meeting coordination, office supply management, document preparation, and supporting internal teams with formatting, editing, and document control.

Qualifications:

At a minimum, we require:

- Diploma or certificate in Office Administration, Business, or a related field.
- 2+ years of administrative experience in a professional office environment.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Ideally, you also have:

- Experience working in engineering, construction, or oil and gas industries.
- Familiarity with document control systems or engineering document workflows.

Job Type:

- Full Time.

Compensation:

- Competitive Salary.
- Comprehensive Benefits.

Responsibilities:

Administrative Support

- Prepare, edit, and format technical documents, reports, and presentations (Word, Excel, PowerPoint).
- Assist with document version control and organization of shared files and folders.
- Maintain structured and organized digital and physical filing systems.
- Support engineering and project teams with administrative tasks, such as calendar coordination, printing/binding reports, and compiling submission packages.
- Take explicit and accurate meeting minutes for internal engineering and project meetings.

Office Coordination





- Coordinate office team builders, catering, and meeting arrangements as needed.
- Coordinate employee travel for site visits.
- Order and manage office supplies and maintain inventory levels.
- Maintain general tidiness and organization of common office areas.

Reception

- Greet visitors and clients in a professional and welcoming manner.
- Answer and direct incoming phone calls and manage general inquiries.

Work Environment:

- Employees have more secure careers with the organization, than is typical in the industry.
- Team members and senior leaders are caring and compassionate. As reflected in employee engagement surveys, people are treated well, and their work success and satisfaction is of utmost importance.
- Employees work closely together, with a focus on teamwork and camaraderie. This is a lean company with a flat organizational structure.
- There is an informal, but hardworking and professional culture in the firm.
- Employees have the ability to work on a range of interesting problems with a wide variety of clients.
- Employees are encouraged to take ownership of projects, from beginning to end. They’re empowered to take responsibility and make decisions.
- The firm values philanthropy, cares about the community, and contributes to charities and other humanitarian causes.

Similar Job Titles:

- Administrative Associate
- Administrative Coordinator
- Administrative Secretary
- Administrative Specialist
- Clerk Specialist
- Executive Assistant
- Front Desk Receptionist
- Office Administrator
- Office Assistant
- Office Coordinator
- Office Manager
- Receptionist

📌 Administrative Assistant (Calgary)
🏢 The Hayward Group
📍 Calgary